Replacing Punch Transactions

The Replace Punch feature allows a supervisor to replace an incorrect punch transaction with a different punch transaction. This feature can be used to correct the employee’s timecard when the employee posts the wrong event at the terminal or needs to replace a replace a gap event, break, or late arrival with sick or vacation time.

You can replace ATTENDANCE events with other ATTENDANCE events and LABOR events with other LABOR events. The complete list of event types and their replacements is shown below.

You must enable the REPLACE_PUNCH PVE Plugin to use this feature.

Replace punch is only available to supervisors in the Daily view of the Time Card Review and Current Situation forms. See Using the Replace Punch Feature.

Replace Punch can be used in the following situations:

1. Replace a Gap

An employee is scheduled to work from 7 AM to 3:30 PM. The employee clocks in at 7 AM and begins to work without punching his first labor. At 11 AM the employee punches his second labor. Now the employee will have a 4 hour Gap event on his timecard. The employee realizes he forgot to punch the first labor and calls his supervisor.

The supervisor goes to the employee’s timecard clicks the Replace button () next to the Gap event. The supervisor selects the labor event for the employee’s first labor, fills in the prompts, and clicks Save. Now the employee will have the correct labor event instead of the Gap event from 7 AM to 11 AM on the timecard.

Note: You cannot replace an Outside Gap event with a Sick, Time-Off, or Vacation event if the Outside Gap event is outside the employee's schedule.

2. Replace an Open Labor

An employee starts a project event by mistake when he should have selected a work order event. The employee calls his supervisor, who sees the project labor and its start time on the employee’s timecard. The supervisor clicks the Replace button () next to the open project labor and selects the correct work order labor event. When the employee returns to the terminal to stop the labor, he will see the option to stop a work order instead of a project.

3. Replace a Break

An employee punches out for lunch at noon but then gets called in to a meeting. The meeting ends at 12:45 PM. At the end of the meeting, the employee punches back in and then punches out again for lunch.

The supervisor goes to the employee’s timecard clicks the Replace button () next to the first lunch break. The employee’s supervisor replaces the first lunch break with a meeting event that has the same start and end time.

4. Replace a Late Arrival

An employee arrives to work two hours late and clocks in. The employee asks his supervisor if he can use vacation time to cover the hours he was late.

The supervisor goes to the employee’s timecard clicks the Replace button () next to the late arrival event. The supervisor replaces the late arrival event with a vacation event that has the same start and end times.

Enable the REPLACE_PUNCH PVE Plugin

To enable the Replace Punch feature, you must enable the REPLACE_PUNCH record on the PVE Plugin form. To do so:

1. Click Main Menu > Configuration  > System > PVE Plugin.

2. Select REPLACE_PUNCH and click Modify.

3. Check the Enabled box.

4. Click Save.

5. Restart the application server.

Using the Replace Punch Feature

Replace Punch Events