Timesheet Posting and Labor Distribution
Employees enter timesheets to charge labor to the projects on which they worked in a given timesheet period. When you post employee timesheets, DPS automatically posts those labor charges to the general ledger.
The following table is an example of the automatic postings made to your labor accounts.
| Account | Debit | Credit |
|---|---|---|
| Direct Labor – Principals | 3,000.00 | |
| Direct Labor – Employees | 3,536.00 | |
| Indirect Labor – Principals* | 706.00 | |
| Indirect Labor – Employees* | 1,390.00 | |
| Job Cost Variance | 8,632.00 | |
|
Totals |
8,632.00 |
8,632.00 |
The first four automatic postings (debits) in the table represent the amounts costed to projects. These amounts are based on the hours that your employees charged and their job cost rates. To balance these debits, DPS automatically credits an equal amount to an indirect expense account, the Job Cost Variance account.
Record Payroll Manually
If you use the DPS Payroll application, DPS enters payroll data In your general ledger when you post payroll transaction files.
If you use a different application to process your payroll, you must record payroll entries manually in the general ledger. Typically, you do this with a journal entry transaction.
You can create a journal entry to distribute the amount in the Job Cost Variance account to the appropriate salary and withholding accounts.
You can post time charged to Vacation, Sick, Holiday, and other overhead projects to separate indirect expense accounts. To use separate accounts, you must enter the accounts in.