Transaction Types

Many transaction processing types are available in the Transaction Center. Each transaction type generates postings to the general ledger.

Some postings are explicit, meaning that the person who enters the transaction specifies the account that receives the posting. Other postings are implicit, meaning that DPS determines the account that receives the posting.

Transaction Type	Purpose	Posting Account — Debit	Posting Account — Credit
AP Disbursements	Enter details for accounts payable disbursements.	Explicit Expense account specified in Transaction Entry.	Implicit Asset account associated with the bank code specified in Transaction Entry.
AP Vouchers	Enter or edit details for accounts payable vouchers.	Explicit Expense account specified in Transaction Entry.	Implicit Accounts payable account associated with the vendor liability code.
Cash Disbursements	Enter the payments that you write from your cash accounts.	Explicit Expense account specified in Transaction Entry.	Implicit Asset account associated with the bank code specified in Transaction Entry.
Cash Receipts	Enter the deposits that you make to your cash accounts.	Implicit Asset account associated with the bank code specified in Transaction Entry.	Explicit Accounts receivable account specified in Transaction Entry.
Employee Expenses	Enter employee travel and meal expenses or any other expenses incurred for business purposes.	Explicit Expense account specified in Transaction Entry.	Implicit Employee expense credit (expense) account specified on the Posting tab of Settings > Accounting > Company.. .
Employee Repayments	Enter repayments that an employee makes to the enterprise when the employee does not use the full amount of an expense advance.	Explicit Asset account associated with the bank code specified in Transaction Entry.	Implicit Employee advance account specified on the Posting tab of Settings > Accounting > Company. .
Invoices	Enter bills that you have sent to clients.	Implicit Accounts receivable account mapped on the Invoice Mapping Accounts tab in Settings > Accounting > Accounts Receivable..	Explicit Revenue account specified on the Invoice Mapping Accounts tab in Settings > Accounting > Accounts Receivable..
Journal Entries	Enter non-cash transactions and reclassify posted transaction amounts. Use journal entries to enter payroll, withholding, and benefit accrual data (if you are not using the DPS Payroll application) and to depreciate assets and redistribute expenses.	Explicit Account specified in Transaction Entry.	Explicit Account specified in Transaction Entry.
Labor Adjustments	Enter corrections to labor charges that have already been posted to the database.	Implicit Direct expense account debited for original transaction (direct labor). Indirect expense account debited for original transaction (indirect labor).	Implicit Labor credit account (job cost variance).
Miscellaneous Expenses	Enter expenses that do not fit into another expense category, including telephone, postage and shipping, CAD, models, and photography. This transaction type is designed to take previously costed overhead items and distribute their cost to revenue-producing projects.	Explicit Expense account specified in Transaction Entry.	Implicit Miscellaneous credit (expense) account on the Posting tab of Settings > Accounting > Company. .
Prints and Reproductions	Enter expenses related to printing and photocopying.	Explicit Expense account specified in Transaction Entry.	Implicit Reproductions credit (expense) account on the Posting tab of Settings > Accounting > Company.. .
Timesheets	Enter employee labor charges.	Implicit Direct expense account (direct labor) specified in Accounting Settings. Indirect expense account (indirect labor) specified in Accounting Settings.	Implicit Labor credit account (job cost variance) specified in Accounting Settings.
Units	Enter expense charges made using units. Units are goods or services that you cost and/or bill at a fixed rate.	Explicit Expense account associated with the selected unit.	Implicit Revenue account specified in unit table.