Splitting Asset Items

When you split an asset item, you move its acquisition cost, salvage value, and any accumulated depreciation to one or more other existing asset items.

For example, if one asset item was automatically created from an accounts payable voucher for three laptop computers, you can split the asset item into three separate asset items to track each laptop separately and assign an employee to each laptop.

You split asset items in Asset Management > Transfer/Split Processing in the desktop application.

You can move all or only a portion of the cost from an asset item to other existing asset items. When you split and move all of an asset item's cost and accumulated depreciation to another asset item, DPS automatically changes the asset status of the asset item that no longer has any cost amounts to Disposed.

The asset item that you are splitting is referred to as the "source asset item." The asset items that you are splitting the source asset item into are referred to as the "receiving asset items."

The following apply when you split an asset item:

• The asset items involved in a split must have an active status. You see the status for an asset item in the Asset Status field on the GL Book tab in the Equipment hub.
• You must split an asset item into other asset items that are already set up in DPS. In the Equipment hub, click New > Copy Current Equipment to create the receiving asset items for the split.
• To split an asset item that has had depreciation processed for it, you must run split processing in the most current period in which depreciation has been run for the asset item or in a period after depreciation has been run.
• You can split an asset that has no depreciation processed for it in any period.
• If you track multiple companies in DPS, the asset items involved in the split must be from the same company.