Use the fields and options to process payments that have cleared the bank but are not yet posted to the general ledger.
Payment Information
| Field | Description |
|---|
| Number
|
This column displays the payment number.
|
| Date
|
This column displays the payment date.
|
| Amount
|
This column displays the payment amount in the bank's currency.
|
| Payee
|
This column displays the name of the payee for the item, as shown in the grid on the Payments tab of the Bank Statement Reconciliation form.
|
| Transaction Date
|
Enter or select the transaction date for the journal entry created when you post cleared items. This field is available if you require that transaction dates fall within the current fiscal year or current fiscal period. The date that you enter must meet that requirement.
|
| Diary
|
This field displays only if you have set up a diary for the fiscal period or fiscal year in which you are entering transactions in the Diary Auto Numbering Options section of the Transaction Settings form in
.
Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as in a vendor payment run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions.
The
Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type.
The drop-down list contains all the diaries that you set up on the Diary Auto Numbering Options section in Transactions Settings that have the same fiscal period or fiscal year in which you are entering transactions or that have no fiscal period or year entered for them.
If you have multiple companies in
DPS, the
Diary field drop-down list includes only the diary codes that are set up for the current company. The list also includes
IC - Intercompany Diary to capture intercompany transactions.
You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction or enter a reversing transaction.
|
| Post
|
Click this button to post a journal entry that debits the in-process account and credits the balance sheet account associated with the bank code. Posting is period-specific. You must process cleared items in the period in which they physically cleared the bank and on the correct bank statement.
|
