Options Tab of Banks Form

Use the Options tab to set up the bank codes for your enterprise.

Contents

Field	Description
Code	Enter a bank code for this bank account. These codes allow you to identify a bank account (for example, FirstNatl could be used as the code for your checking account at the First National Bank). Do not use punctuation such as /, -, or ; or spaces when you enter a code. If you use punctuation, errors occur when you process data.
Currency	After you enter an account in the Account field on this tab, this field displays the currency code entered for the account in Settings > Accounting > Chart of Accounts. This is the currency in which the bank account is denominated.
Description	Enter a description for the bank code. Each bank code must have a unique description.
Account	Enter the general ledger account number associated with this bank code. Enter an account or click and select an account from the Account Lookup. This account receives the implicit posting when the bank code is specified in data entry. The account that you enter here must be a balance sheet account. Deltek recommends that you have a different general ledger account number associated with each bank code, regardless of whether or not you use the Organization application.
Organization	If you use organization reporting, specify the organization to use when transactions are posted to this bank code. Enter an organization or click and select an organization on the Organization Lookup.
Export to Text Format	Click and select the file format to use for creating export-to-text files when you process accounts payable or employee expense payments. These files contain payment information to be processed by a third party software application. The .txt or .xml files are created when you use the Export to Text feature on the Payment Printing and Numbering form in Accounts Payable Payment Processing and Employee Expense Payment Processing. The file format options are: Check: A predetermined file format is provided for the .txt file. It is commonly used to create a text file for a third party to print your checks. SEPA: This is the Single Euro Payments Area (SEPA) .xml file format that is commonly used in European countries. When you select this option, the SEPA File Format tab is enabled. Enter additional information for the SEPA file format on this tab. This format produces an XML file that contains the SEPA service level code. You can also use the SEPA format for other service level codes, such as SDVA, URGP, or NURG. To use the SEPA format for other service level codes, after the XML file is generated in the export-to-text process, edit the XML document and replace the SEPA service code level with another code User Defined: Set up the specific format that your bank requires on the User Defined File Format tab. This option is commonly used to create a .txt file with payment information to import into your banking software to process payments electronically. You can use this option for the electronic funds transfer (EFT) requirements of many international banks, including the BACS (Bankers Automated Clearing System) payments that are used in the United Kingdom.

Wire Transfer Fee Debit

Field	Description
Account	Enter or select the account number to use for a wire transfer.
Project	Enter or select the project name to use for a wire transfer.
Phase	If phases exist, enter or select the appropriate phase.
Task	If tasks exist, enter or select the appropriate task.
Enable In-Process Account	Select this check box to enable the In-Process Account feature, which allows you to delay posting payments to the general ledger until the payments have cleared this account. This helps you determine the amount of cash that has not yet cleared your bank from the payments that you process in DPS. When this feature is enabled, the in-process account is credited instead of the account that is entered for the bank in the Account field on this tab when the following transactions are posted: Accounts payable payments Accounts payable disbursements Cash disbursements Employee expense report payments Payroll payments Several things happen when you process payments that are made with the in-process account. When you select the Cleared check box for the payment, a Process Cleared Items option is enabled on the payments grid toolbar on the Payments tab in Accounting > Bank Reconciliation. Click this option to open the Post Cleared Items dialog box and post the cleared items. A journal entry is created that debits the in-process account and credits the balance sheet account that is entered in the Account field for a bank.
In-Process Account	Enter the account to use for in-process payments, or click  to select an account on the Account lookup. Amounts in this account have not yet cleared the bank and will not post to the balance sheet until after they are cleared on the Payments tab in Accounting > Bank Reconciliation. The in-process account must be available to the same company as the bank code’s assigned organization, and the currency of the account must also be the same as that of the bank code.