Display the Billing Comments Dialog Box

The Billing Comments dialog box displays automatically when you approve or reject an invoice. You can also open it yourself at any other time to enter an "in process" comment.

To display the dialog box:

1. DPS displays the draft invoice on a separate row preceding the Invoices grid column titles, indicated by . The draft invoice date and invoice amount also appear on this row. Click on or hover over the draft invoice, and click at the end of the row.
2. In the drop-down list, select Display Draft Invoice, Approve Invoice, Reject Invoice, or Draft Invoice Comments.
3. Do one of the following:
   • If you choose to display a draft invoice, DPS displays the Additional Documentation dialog box.
   • To approve the invoice, enter a billing comment related to the approval in the Comment Entry field and click Approve.
   • To reject the invoice and enter a billing comment related to the rejection in the Comment Entry field and click Reject.
   • To enter an "In Process" billing comment for the invoice, enter the comment in the Comment Entry field and click Save.