Process Checks for Employees with Payments Due

You can produce employee expense checks and post employee payments manually or automatically.

If the Preview window opens automatically, use its options to preview checks onscreen and then print checks from the Preview window.

Prerequisites: Before you process checks, you must process employee payments. See Process Employee Payments for the steps.

To process checks:

1. On the toolbar of the Employee Payment Processing form, click Process Payments.
2. On the Payment Printing and Numbering form, select one of the following actions:
   • If no checks are selected for processing, a message displays and you must select checks to pay before you can proceed.
   • If you manually produce checks for employee advances and expenses, you must record and post the payments in your general ledger.
3. On the Payment Printing and Numbering form, click Preview Payments and review the checks before you print them.
4. Print checks by completing one of the following actions:

   Option	Description
   Print Payments	Click this option to print the check file.
   Print Payments	Press CTRL and this option at the same time to print using printing technology from a previous version (with slightly different formatting).

5. If necessary, click Payment Margins to display the Employee Expense Check Margins dialog box, which you can use to adjust the top and left margins of your checks. You do not need to adjust margins if you selected a check template on the General tab of the Accounting Company Settings form (Settings > Accounting > Company Settings).
6. If you need to assign check numbers, click Assign Numbers on the Payment Printing and Numbering form. The Assign Payment Numbers form displays. You specify the first number, which can be for any check in the file. Each of the checks following the selected check is assigned a number sequentially.

You can now print a file copy, post payments, and export check information to a text file, to be processed in third-party software.