Payment Processing for Employee Advances and Expenses

You can process employee advance and expense reimbursement payments either manually or automatically, using checks or direct deposit. You can post employee advances and expense payments, generate checks, and process direct deposit transactions to pay employee advances and expense reimbursements.

You can process employee payments automatically or manually:

• Use the automatic payment processing feature to process advance and expense reimbursement payments for all employees who have expense reports that are unpaid as of a specific date. You can also define automatic payment selection criteria to limit advance and expense payments to specific classes of employees whose expense reports are unpaid as of a specific date.
• Use the manual payment processing feature to process expense reports for selected employees in the payment processing run that you currently have open. Use this feature to process a payment for one or more employees, but not for the other employees. You can choose which expense reports to pay for each employee. Use this feature for an employee who must be paid for a specific expense before the regularly scheduled processing time for all employees.

Before you use Employee Expenses Payment Processing, review the settings on the General tab of the Accounting Company Settings form (Settings > Accounting > Company Settings). The settings that you select in the Format and Template fields must be suited to the check stock that you use.

To specify when to print posting logs for Employee Expenses, use the Posting tab of the Accounting Company Settings form.