Review or Modify Employee Expense Report Information

Use the Employee Review tab on the Employee Payment Processing form to see unpaid expense reports and payment information for a selected employee. You can review or modify employee and expense information, such as the bank code and the applied advance amount.

For terminated employees, you can review the expense report information but cannot change the information.

To review or modify employee expense report information:

1. On the Navigation menu, click Cash Management > Employee Payment Processing. If there are active posting runs in progress, the Select Posting Run dialog box displays.
2. Select one of the following actions:
   • To open a current posting run of employee advances or expenses, select a posting run from the list and click Open.
   • To create a new posting run of employee advances or expenses, click New.
3. On the Employee Payment Processing form, click the Employee Review tab and then use the Employee lookup to select the employee to review. All the expense report and payment information for the employee displays.
4. Complete one of the following actions:
   • Review employee expense information and modify it as necessary. To modify an applied advance amount, enter the amount in the New Advance field. This allows you to modify the amount due for payment. When you modify an applied advance on an expense report, DPS posts the adjustment only if the expense report is paid. If you cancel the run, the adjustment transaction resets to the original applied advance amount.
   • Click the row and click Show Detail to display the Expense Report Detail dialog box.
   • Review cash requirements, by employee or by bank. Click the Select field to select one or more reports. Then click Cash Requirement. The Cash Requirements dialog box displays.
   • Click Ledger Report to view the Employee Ledger Report.
5. Click Save.