Create an Asset Item or Equipment Item from a Purchase Order
Asset items and equipment items can be generated automatically in the Equipment hub from line items that you enter on purchase orders.
Prerequisites: For the prerequisites that are required before asset items or equipment items are automatically generated from a purchase order, see the Creating Asset and Equipment Items from Purchase, Change, and Release Orders topic.
The following instructions apply for standard and service purchase orders. Separate help topics provide instruction for generating asset items and equipment items from release orders for blanket purchase orders and change orders.
To create an asset item or equipment item from a purchase order:
- From the Navigation menu, click .
- On the toolbar of the Purchase Orders form, click .
- On the General tab, enter the basic information for the purchase order. In the Type field, you must select Standard or Service Order.
- On the Line Items tab, click Insert on the Line Items grid toolbar to add the line items that will become asset items or equipment items in the Equipment hub.
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In the
Item field in the Line Items grid:
- Select a purchasing item with a category type of Capital Items to create an asset item in the Equipment hub.
- Select a purchasing item with a category type of Equipment to create an equipment item in the Equipment hub.
In addition, when an equipment item is created from a Purchase Order, any documents that are attached to the transaction are automatically added to the Files grid for the associated Equipment hub record.
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On the Default Distribution tab, you must enter only one
project to which to distribute the purchase order's costs.
- For asset items, you must select an overhead project.
- For equipment items, you must select a regular or promotional project.
- On each of the other tabs on the form, enter the information that is appropriate for the purchase order.
- Click Save and submit the purchase order.
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After the purchase order has been approved, final print the purchase order:
- Open the purchase order, and on the toolbar of the Purchase Orders form, click .
- On the Purchase Order Form dialog box, select the Final (Mark as Printed) option (and any other appropriate options) and click Run.
This includes changing the asset status from Inactive to Active and entering an in-service date and other depreciation information before you can process depreciation. Optionally, you can associate and assign employees with asset items in the Equipment hub.