Vendor Review Tab of the AP Payment Processing Form

Use the Vendor Review tab to select vendors for payment, review the vouchers for each of those vendors, and examine the payment information for each vendor.

Contents

Grid

Field	Description
Partial Pay	Click this option to display the Partial Payments dialog box.
Vendor Balances	Click this option to display the Vendor Balances dialog box.
Cash Requirement	Click this option to display the Cash Requirements dialog box.
Select All	Click this option to select for processing all of the vouchers displayed in the grid.
Deselect All	Click this option to clear the vouchers that are selected for processing.
Select	Click this check box to select the voucher in this row.
Invoice Date	This field displays the date when the invoice was created.
Invoice Number	This field displays the invoice's number or description.
Voucher Number	This field displays the number that DPS gives the voucher during the posting procedure. If the voucher number has leading zeros, they display if the Display voucher number leading zeros check box is selected on the Accounts Payable tab of the System AP Configuration form (Settings > Advanced Accounting > System AP.
Payment Terms	This field displays the payment terms that are applicable to this voucher: Date: You specified the date for the payment to occur. PWP Pay When Paid: DPS schedules the voucher for payment in the next normal payment run that occurs after the client pays the invoice that includes the voucher expense. Hold: DPS holds payment until a future date. Next: DPS makes this payment as part of the payment run immediately following the posting of the voucher. You can change a voucher's payment terms.
Payment Date	If you specify Date as the payment term for a voucher, this field displays the date. You can specify a different date.
Balance	This field displays the amount that is unpaid and due to this vendor.
Payment	This field displays any amount that was paid previously on this voucher. If you make a partial payment on a voucher, DPS re-calculates the amount that displays here.
Payment Currency	This field displays the currency code that the voucher is set to be paid in.
Discount Taken	This option is selected if a discount percentage is applied to the voucher. DPS compares the payment date to the voucher date to determine whether to apply a discount to the Balance.
Bank Code	Select the bank code to use when paying the voucher line. If the voucher line was paid previously, this field is non-editable.
Liability Code	Select the liability code to use when paying the voucher line.
Address	Select the address code to use for this vendor when paying the voucher. For example, you can select the address code for one of the vendor's branch offices. If the voucher line was paid previously, this field is non-editable.

Wire Details/Direct Debit Details

Field	Description
Reference #	This field displays the reference or confirmation number for wires or direct debits. The default value is blank for new transactions.
Bank Info	This field displays the vendor’s bank information where wires are sent. This field populates automatically from the Wires and Direct Deposits section of the Vendor tab in the Firms hub when a vendor is selected. The default value is blank when no vendor is selected. Enter the name and address of the vendor’s bank to which wires are sent, or from which direct debits originate. Click Ellipsis to display the Vendor Bank Information dialog box. In this dialog box you can enter the bank name and additional address information.
Wire Fee	Enter the handling fee that your bank charges you for the wire transaction. If you use multiple currencies, the currency of the field matches the currency of the bank for the selected vouchers.
Override Fee Debit	Click this button to open the Override Fee Debit dialog box and enter a different wire fee debit account and work breakdown structure (project, phase, or task). This overrides the default entries for the wire transfer debit account and project, phase, or task that are entered on the Bank Codes tab in Settings > Accounting > Banks. This button is enabled only when you enter a value other than zero in the Wire Fee field.
Memo	Use this optional field to record any additional wire or direct debit payment data information. The default value is blank for a new transaction.

Currency Converter

Field	Description
Payment Amount	This field displays the total payment value of selected vouchers, in the payment currency. It automatically updates as vouchers are selected and cleared from the grid.
Exchange Rate	Enter the exchange rate in this field. You can update this field by performing one of the following actions: Manually enter the exchange rate that was used by your bank to process the wire. Enter an amount in the Bank Amount field. DPS calculates the exchange rate between the payment currency and bank currency. Select or clear vouchers from the grid. DPS resets the field to blank. This field is disabled if the payment currency and the bank currency match for the selected vouchers in the grid. If the payment currency and the bank currency do not match, then you must enter an amount in the Bank Amount field.
Bank Amount	Enter the bank amount in this field. You can update this field by performing one of the following actions: Manually enter the exchange rate that was used by your bank to process the wire. DPS calculates the bank amount value in the appropriate currency. Enter an amount in the Bank Amount field, in the appropriate currency. Select or clear vouchers from the grid. DPS resets the field to blank. This field is disabled if the payment currency and the bank currency match for the selected vouchers in the grid.
Bank Totals	This field displays the total of the selected vouchers and the wire fee, in the bank account currency. If the bank currency and payment currency do not match, the field remains blank until you enter a Bank Amount or an Exchange Rate.