Transfer Transaction Detail Between Projects

In Interactive Billing, you can transfer labor, expense, or unit transaction detail between projects.

If alerts are configured, alerts are sent to indicate that a transfer has taken place. After you transfer detail between projects in Interactive Billing, the transactions are posted to the appropriate projects and the general ledger. Postings are logged to unique posting sequence numbers for each type of transfer (labor, expense, unit) performed during the session. These postings display on the Posting logs and on the Posting Review report in the Transaction Center.

To transfer transaction detail between projects, complete the following steps:

1. In the Navigation pane, select Billing > Interactive Billing.
2. On the Billing Session Options dialog box, select the options for this session and click OK.
3. On the Interactive Billing form, open the project from which to transfer transactions.
4. Click the Labor, Expenses or Units tab, depending on the type of transaction you want to transfer.

   All outstanding labor, expense, or unit transactions posted to this project, phase, or task are displayed in the grid on the tab.

   • If you are transferring labor to another project, be aware that the transfer will not remove the employee whose hours were charged to the original project on the Team tab of the Projects hub. If this employee is not a member of the originating project's team, after the transfer you must manually remove the employee from that project's team on the Team tab in the Projects hub.
   • Any supporting documents associated with the transaction are also transferred. If only a partial transfer occurs, the associated supporting documents are available to both transactions.
5. Select the row for the transaction that you want to transfer.

   You can select multiple transactions, but you must transfer each transaction in its entirety when doing so. To perform a partial transfer you must select a single transaction.

   Depending on whether or not you selected the Default to project view on detail tabs check box on the Billing Session Options dialog box in step 2, the detail grid may display all transactions including those at different WBS levels. You can select any combination of transactions and transfer them to any project, phase, or task for which you have access. However, if the selected transactions have different labor codes, you cannot transfer to another labor code. The labor code option on the transfer dialog box will not be enabled.

6. Click Transfer in the grid toolbar.
7. On the Billing Labor, Expense, or Unit Transfer dialog box, be sure that Within current (Project, Phase, Task) check box is not selected if you are transferring labor or expense transaction detail.
8. Enter the destination of the labor, expense, or unit transfer in the Project, Phase and Task fields, as appropriate. The name of the project, phase, or task appears to the right of these fields. Verify that you have selected the appropriate destination for the transfer. To select a phase, you must also select the phase's project. To select a task, you must also select the corresponding phase and project.
9. Complete the remaining information on the dialog box.
10. Optional. If the Enable Billing Transfer Audit setting is set to Yes in Settings > Time > Timesheet Audit, you must use the Reason drop-down list on the Labor tab to select a reason for the transfer.
11. Click OK on the transfer dialog box. The transfer amount is removed from the source project and added to the destination project.