Checklist: Processing Billing Invoices
Use this checklist to review the general steps for creating billing invoices.
Most enterprises follow the same or a similar process each month to gather billing related information and generate bills. Your enterprise may require additional steps or different steps than this standard process.
| Step | Description | Location in DPS |
|---|---|---|
| 1 | Enter and post timesheets, labor adjustments, and any expenses. |
|
| 2 | Run the Missing Billing Terms List report. |
in the desktop application or
, and click Print. |
| 3 | Establish billing terms for any project that you want to bill that appears on the Missing Billing Terms List report. | |
| 4 | Review the Unbilled Detail and Aging report and project reports. |
in the desktop application.
in the desktop application. |
| 5 | Run draft bills or pre-bills through Batch Billing. | in the desktop application. |
| 6 | Project manager reviews reports and draft invoices. | N/A |
| 7 | Update fee terms for fee jobs. |
in the desktop application or
.
Click Update Fees on the toolbar. |
| 8 | Transfer, hold, view, bill, write off, modify, or insert data for the project. | on the Labor, Expenses, and Units tabs |
| 9 | If you use the Invoice Approval feature, approve or reject invoices. |
in the desktop application in: |
| 10 | Process and accept final batch bills or accept final invoices in Interactive Billing. (In Interactive Billing, you can also modify totals on the Accept Invoice form, if necessary.) |
in the desktop application in: |
| 11 | Review the Invoice Transaction List. Reviewing transaction information prior to posting significantly reduces the chances of posting inaccurate data. | |
| 12 | Post the invoice file created. |