Unsubmit an Invoice

If the status of an invoice is Submitted, Approved, or Rejected, you can unsubmit the invoice to reverse the submission and start the approval process over.

Unsubmitting an invoice essentially reverses the previous submission and removes any information associated with it. DPS assigns the New status to the invoice and to all transactions originally associated with the submitted invoice. DPS discards the previous billing session settings and any comments entered as part of the approval process. (In contrast, when you reject an invoice, the invoice is still linked to the original set of transactions, billing session options, and approval comments.)

If you just need to make changes to the detail and start the approval process again, you do not need to unsubmit. Instead, make the changes and then submit the invoice again. This is the most common procedure when an invoice is rejected with comments outlining what needs to be changed to be approved.

To unsubmit an invoice:

1. From the Navigation menu, click Billing > Interactive Billing.
2. On the Billing Session Options dialog box, select options and click OK.
3. On the Interactive Billing form, select the project.
4. On the toolbar, click Invoice and then click Unsubmit.