Update Billed-to-Date Amounts in Billing Terms Only

You can update billed-to-date amounts using the History Loading utility in such a way that you update these amounts in billing terms but not on the Office Earnings Report.

To update billed-to-date amounts in billing terms only:

1. From the Navigation menu, click Utilities > History Loading > Invoice and Receipt.
2. On the Project Invoice and Receipt History form, open the project, phase, and task for which to adjust billed-to-date amounts.
3. Enter the following information in the Invoices section of the form:

   Option	Description
   Invoice	Enter the invoice number associated with the receipt.
   Date	Enter the invoice date.
   Account	Enter the revenue account that is associated with the appropriate invoice section.
   Amount	Enter the amount needed to adjust billed-to-date amounts.
   Section	Enter the invoice section for this transaction.

4. To update the billed-to-date amounts in billing terms only, you must reverse the effect that the above transaction has on billed-to-date amounts on the Office Earnings report. However, at the same time, you must ensure that you do not reverse out the effect of billed-to-date amounts in billing terms. To do this, enter a second invoice line with this information:

   Option	Description
   Invoice	Enter the invoice number associated with the receipt.
   Date	Enter the invoice date.
   Account	Enter the revenue account that is associated with the appropriate invoice section.
   Amount	Enter the negative amount of the first invoice line that you entered.
   Section	Leave this field blank. When DPS calculates billed-to-date amounts, it adds the valid invoice sections for the projects. The Office Earnings report retrieves total billed amounts by adding all amounts associated with a revenue account. The net effect on Office Earnings is zero, but the billed-to-date amounts are still being updated.

5. Click Save.