Attach a Document to a Credit Card Charge

You can attach an associated document to a credit card charge when you reconcile a credit card statement.

Prerequisites: To add an associated document to a charge in Credit Card Reconciliation, the charge must already have been entered on an expense report in My Stuff > Expense Report, and the expense report must be posted.

The accepted file types that you can upload are: PDF, Word, Excel, jpeg, tiff, png, bmp, and gif. You cannot upload a password-protected document. Uploaded documents are converted to PDF format.

If you use the DPS on-premises product, the Supporting Documents feature is available only if you have configured Transaction Document Management. For more information about the configuration, see the Configuring Supporting Documents online help topic.

To attach (upload) a document to a credit card charge:

1. On the Navigation menu, click Cash Management > Credit Card Reconciliation.
2. On the Credit Card Statement Selection dialog box, enter the information to select a statement and click Select.
3. Click the Charges tab on the Credit Card Statement Reconciliation form.
4. Select the charge in the grid for which you want to attach a document, and click Details on the grid toolbar.
5. On the Details dialog box, click the icon in the Document field in the grid.
6. On the Supporting Document dialog box, click Upload on the grid toolbar.
7. On the Open dialog box, select a file to upload and click Open. You are returned to the Supporting Document dialog box, where the uploaded document displays in the grid as a .pdf file.
8. On the Supporting Document dialog box, you can view the file, change the description, or delete the file.
9. Click OK to return to the Charges tab of the Credit Card Statement Reconciliation form.
10. Click Save on the toolbar.