Enable DPS to Automatically Generate Equipment Items

Enable Asset Management to automatically generate capital items in the Equipment hub.

The Equipment hub stores the capital items that the Asset Management application tracks, depreciates, and reports on. The capital items are generated in the Equipment hub in one of the following ways:

• Automatically, from a purchase order or AP voucher.
• Manually, from an equipment record that you enter in the Equipment hub.

To enable DPS to automatically generate equipment items:

1. From the Navigation menu, click Settings > Accounting > Asset Management.
2. Click the General tab of the Asset Management Settings form.
3. Under Asset Item Source, select Purchase Order to automatically create an asset item or equipment item in the Equipment hub from a change order or release order, or when you final print a purchase order. The line items that are entered for a purchase order must be created from purchasing items with Capital Items as the item category type and with a line item that has one project specified for distributing the purchase order costs. This option only displays if you use the Purchasing application.
4. Under Asset Item Source, select AP Voucher to enable the Create Asset check box on the AP Voucher Entry form in the Transaction Center. This option is enabled when the Allow asset entries for AP Vouchers and Journal Entries option is selected for the security role on the Accounting tab in Settings > Security > Roles. When you select the Create Asset check box, DPS automatically generates an asset item in the Equipment hub for the AP voucher line item when you post the AP voucher in the Transaction Center. This allows you to process depreciation for asset items.

   If you do not select one of these options, you must manually enter a new asset item as a capital equipment item in the Equipment hub.