Bill by Default Hierarchy for AP Expense Codes

For projects that have a regular charge type, DPS determines whether or not the project's expenses are billable by looking at the bill by default setting.

DPS checks the following locations in the order that they are listed:

1. Expense code override table — If a project has an expense code override table entered in the Bill by Default section on the Accounting tab in the Projects hub in the desktop application, DPS uses the bill by default setting on the project's expense code override table. Override tables are set up in Settings > Advanced Accounting > Expense Code Override.

2. Project — If no expense code override table is found for the project or an expense code is not listed on an override table for a project, DPS looks at the bill by default settings for the project in the Consultants and Other Expenses fields in the Bill by Default section on the Accounting tab in the Projects hub. If the vendor's default expense code that automatically populates for the accounts payable voucher or accounts payable disbursement is a consultant expense code type, DPS looks at the Consultants field for the bill by default setting. If the expense code that automatically populates for the accounts payable voucher or accounts payable disbursement is an Other expense code type, DPS looks at the Other Expenses field for the bill by default setting.

3. Expense code — If a project's bill by default setting in the Projects hub is Expense Code, DPS looks at the bill by default setting for the expense code in Settings > Advanced Accounting > System AP.