Use these fields and options to specify who receives final PO alerts.
Alerts Grid
Field | Description |
Grid Drop-down
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Click the drop-down arrow on a grid header to complete any of the following actions:
- To print grid data, click
Print. On the Print Preview form, click
to send the grid data to your default printer.
- To export grid data to an Excel spreadsheet, click
Export to Excel. When Microsoft Excel opens, use its features to modify, print, or email the grid data, or to save the spreadsheet file locally.
- To turn on grouping for a grid, click
Enable Grouping. When a field displays with the instruction: "Drag a column header here to group by that column," drag and drop column headers into the field, in the sequence that you want them to display.
Not all options are available on all grids.
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New
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Click this option to insert a row beneath the current row.
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Copy
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Click a row and then click this option to add a copy of the selected row to the grid.
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Delete
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Click a row and then click this option to delete it.
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Alert Rule Name
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Select an existing alert rule name or enter a new one. You can change the name of an existing rule. Each rule name must be unique.
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Enabled
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Select this option to enable the rule. When the alert is active, you can enable only selected rules, without having to delete any unwanted rules. In other words, if the alert is active, then any of its enabled rules can run. If the alert is not active, then none of its rules can run.
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Languages
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If you use multiple languages, use this column to select the language for this alert. Only
employees with the selected language receive the alert. However, if you leave this column blank, all
employees receive this alert regardless of their designated language.
For example, if you create an email alert for English US and English UK, then only the users that have English US or English UK in the
Language field in the
Employees hub receive that message. The system administrator must set up a separate alert rule for Spanish
employees to receive a message in Spanish. The
Language field displays
<languages selected> if any languages are selected.
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Send To
Field | Description |
Requestor's
Supervisor
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Select this option if you want to send the alert to the requestor's
supervisor. Alerts are automatically sent to the requester.
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Alert Criteria
Field | Description |
Selected Buyers
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Use the
Employee lookup to select an
employee. The
Employee lookup includes only the
employees who are designated as buyers on the Buyer tab of the Purchasing & Inventory Company Settings form ().
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Buyer's Timesheet Group
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If the buyers listed on the Buyer tab of the Purchasing & Inventory Company Settings form belong to the specified timesheet group, then generate an alert. Timesheet groups, such as Administration or Architectural, are created in Time Settings.
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Buyer's Expense Group
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If the buyers listed on the Buyer tab of the Purchasing & Inventory Company Settings form belong to the specified expense group, then generate an alert. Expense groups, such as Administration or Architectural, are created in Expense Settings.
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Delivery Options
You can select one or both of these options.
Field | Description |
Email
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Select this option to send the alert via an email message. Links in the email message provide easy access to the appropriate application area. If you select this option, complete the corresponding
Email Options.
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Notification Center
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Select this option to send the alert via the notification center.
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Email Options
These options are available when you select
Email for the delivery option.
Field | Description |
Subject
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Enter the subject for the email message. Click
Insert Field to open the Column Selection dialog box and select related fields to add to the subject text.
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Message Text Box
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Select one or more of the following actions:
- Enter text directly in the text box.
- Position the cursor in the text box and click
Insert Field to open the Column Selection dialog box and select related fields to add to the email message text.
- Click
Edit to use formatting options on the Text Editor dialog box as you enter text.
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Buttons
Field | Description |
OK
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Click this button to save entries and changes on the dialog box and dismiss it.
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Cancel
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Click this button to dismiss the dialog box without saving entries and changes.
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Help
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Click this button to open the help topic for the dialog box.
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