| Field | Description |
|---|
| Unbilled Services
|
Enter the
account for posting unbilled services. You can enter an
account directly in this field, or click
 to select an
account.
DPS automatically posts invoices to this
account when a
project’s revenue method is
N (no revenue recognition) or when Revenue Generation is processed (if you use Revenue Generation) and you track only one unbilled services
account. This is the offset entry to the uninvoiced revenue entry.
The default for this field is
account 121.00 — Unbilled Services in the Standard Chart of
Accounts. If you modify the
account number, the new
account must first be set up in
.
If you use Revenue Generation and you track only one unbilled services
account, enter that
account in this field. If you use Revenue Generation and you track more than one unbilled services
account, select the
Enable tracking for this many revenue categories check box and enter multiple unbilled services
accounts.
|
| Uninvoiced Revenue
|
Enter the
account for posting uninvoiced revenue. You can enter an
account directly in this field, or click
to select an
account.
Uninvoiced revenue is earned revenue that is more or less than the revenue already billed. For example, if your revenue method is W (Revenue =
Job-to-date Billings + WIP @ Billing), your uninvoiced revenue is generally a positive amount, an addition to what you already billed (project expenses incurred that you have not yet billed). If your revenue method is P ((Percent Complete x Fee) +
Job-to-date Reimbursable Expenses), your uninvoiced revenue may be a negative amount if you bill more revenue than you recognize.
DPS automatically posts invoices to the uninvoiced revenue
account when a
project’s revenue method is
N (no revenue recognition) or when Revenue Generation is processed (if you use Revenue Generation) and you track only one unbilled services
account.
The default for this field is
account 402.00 Unbilled Revenue in the Standard Chart of
Accounts. If you modify the
account number, the new
account must first be set up in
.
If you use Revenue Generation and you track only one uninvoiced revenue
account, enter that
account in this field. If you track more than one uninvoiced revenue
account, select the
Enable tracking for this many revenue categories check box, and enter multiple uninvoiced revenue
accounts.
|
| Enable Revenue Generation Feature
|
Select this check box to enable the Revenue Generation feature. When you select this check box, the fields and check boxes in this section are enabled.
|
| Enable additional revenue calculations at
Project and group levels
|
With the
Enable additional revenue calculations at
Project and group levels check box cleared, when you run Revenue Generation, a
project's
job-to-date revenue is calculated as the sum of the revenue at the
project's lowest work breakdown structure (WBS) level. For example, if a
project has
tasks, the
project's
job-to-date revenue is calculated as the sum of the revenue that is calculated for each of its
tasks.
When you select the
Enable additional revenue calculations at
Project and group levels check box, you have the following options in addition to calculating a
project's revenue as the sum of its lowest WBS level:
- You can calculate revenue at the
project level. The
project level revenue is compared with the sum of the revenue calculated at a
project's lowest WBS level. The difference is posted to an adjustment
phase or
task. The adjustment ensures that the revenue that is calculated by summing revenue at the lowest WBS level is made equal to the overall revenue calculated at the
project level.
The sum of the revenue for the lower WBS levels of a
project will not match the revenue that is calculated at the
project level when, for example, you use revenue method P (Percent Complete +
Job-to-date Reimbursable Expenses @ Cost Rates) at the
project level and revenue method W (Job-to-date Billings + Work-in-Progress (WIP) @ Billing Rates) at lower WBS levels.
To set up this process, go to the Budget & Revenue tab of the
Projects hub (in the desktop application) and select the
Calculation option in the
Overall Revenue field. The
Calculation option displays only when you select the
Enable additional revenue calculations at
Project and group levels check box, and it displays only at the WBS1 (project) level.
- You can set up revenue groups for
projects that are part of a group or contract. A revenue groups includes a main
project, subprojects, a revenue method for the overall revenue group, and an adjustment
phase or
task for the revenue group.
Click
to set up revenue groups.
When you run Revenue Generation,
JTD revenue is calculated as follows for revenue groups:
DPS takes the sum of the revenue that is calculated for each subproject in a revenue group and compares this revenue amount to the revenue that is calculated for the overall revenue group. It posts the difference to an adjustment
phase or
task for the revenue group. The adjustment ensures that the revenue that is calculated by summing revenue for the subprojects is made equal to the overall revenue calculated at the revenue group level.
If you use multiple companies, you must run Revenue Generation separately for each company in your enterprise. See the discussion of Revenue Generation and multiple companies in the Concepts section of the help for information on how
job-to-date revenue is calculated when you have
projects whose
phases and
tasks belong to different companies or revenue groups whose subprojects belong to different companies.
If you use multiple currencies, all the
projects in a revenue group must have the same currency.
|
| Enable tracking for this many revenue categories
|
Select this check box if you want to use revenue categories and track more than one unbilled services and one uninvoiced revenue
account.
Select the number of revenue categories to track. You can select up to five.
When you select this option, the
Unbilled Services and
Uninvoiced Revenue fields at the top of the page are disabled. Those fields are used only if you track one unbilled services and one uninvoiced revenue
account. Enter multiple unbilled services and uninvoiced revenue
accounts in the fields below the
Enable tracking for this many revenue categories check box.
When you enable revenue categories, the
Revenue Categories section (with a revenue method field for each revenue category) displays instead of one
Revenue Method field in the following locations:
- Budget & Revenue tab in the
Projects hub (in the desktop application)
- Revenue Groups form in
|
| Unbilled Services
|
Click
to select the unbilled services
account for each revenue category.
Although it is not required, you should use a unique unbilled services
account for each revenue category so that you can reconcile these
accounts by revenue category.
The first three revenue categories are labeled
Labor,
Consultants, and
Reimb. Revenue categories four and five are labeled
Revenue Method 4 and
Revenue Method 5.
You can rename these five revenue categories on the Labels tab in
.
|
| Uninvoiced Revenue
|
Click
to select the uninvoiced revenue
account for each revenue category.
The uninvoiced revenue
account must be unique for each revenue category.
|
| Fee Invoice Billed (for up to five revenue categories)
|
These fields display if you select
Enable tracking for this many revenue categories, and if
Enable entry of fee by billing category is selected on the Fees tab of the Billing Setup form ().
|
| Click
to select the revenue
account to which you want to post fee billed revenue for each revenue category.
You must also map these
accounts on the Invoice Mapping
Accounts tab of the
Accounts Receivable Settings form (). Be sure to map them to the revenue category to which they are assigned in these fields.
If you do not enter a fee billed revenue
account for one or more revenue categories,
DPS posts the revenue for those categories to the default fee billed revenue
account specified on the
Accounts tab of the Billing Setup form.
|
| Calculate unbilled services gains and losses
|
These options display if you use multiple currencies.
|
