Use the Timesheets tab to set up posting, job costing, absence accrual, and payroll interface options for Timesheets.
Contents
Posting Options
| Field | Description |
|---|
| Consolidate timesheet postings by
employee and Work Breakdown Structure
|
Select this check box if you want to consolidate the posting of timesheets. This means that if the same
employee charges time to the same
project,
task, and
labor code combination, only one line displays for that
employee on the posting log. Timesheet postings cannot be consolidated when cost rate tables are enabled.
|
| Preserve comments when consolidating timesheet postings
|
Select this check box if you want to preserve the comments for consolidated timesheets. When you select this option, all timesheets with the same
employee,
project,
task,
labor code, and comments are consolidated. If a timesheet line has a different comment specified, the timesheet line is not consolidated; each comment is listed individually.
DPS supports unlimited text in the
Timesheet Comments field if you select this check box.
|
Job Costing
| Field | Description |
|---|
| Job Cost Frequency
|
If you use the Adjust Salaried Job Cost feature, select the frequency at which you want to adjust job cost amounts for salaried
employees. This usually matches your payroll frequency.
|
| Allow job cost rates to be salaries
|
Select this check box if you want to specify salaried rates and hourly rates in the
Job Cost Rate field on the Accounting tab of the
Employees hub. If this option is enabled, a
Type field displays in the
Employees hub, allowing you to specify whether the rate is a salaried rate or an hourly rate.
|
| Include overtime hours in job cost calculation
|
This check box applies if you use the Adjust Salaried Job Cost feature. When you select this check box, you enter overtime hours separately from regular hours on timesheets. Overtime hours from timesheets are included in Adjust Salaried Job Cost calculations.
|
| Maximum Hourly Rate
|
If you selected the
Allow job cost rates to be salaries check box, you must enter a maximum hourly rate here. This is the maximum hourly rate to use when you enter hourly job cost rates on the Accounting tab of the
Employees hub. If an hourly job cost rate exceeds the maximum hourly rate entered here, you receive a warning that the rate may not be appropriate for the job cost type. This field ensures that a salary is not entered with an hourly type.
|
Absence Accrual
| Field | Description |
|---|
| Accrue absence hours when payroll is processed
|
Select this check box if you want absence accruals to be automatically performed whenever you process a regular payroll.
This field is available only if the Payroll application is installed.
|
| Absence Accrual Frequency
|
Select one of the following options from the drop-down list:
-
Monthly: This accrues absence hours once a month.
-
Semi-monthly: This accrues absence hours twice a month.
-
Biweekly: This accrues absence hours every two weeks.
-
Weekly: This accrues absence hours once a week.
Annual absence accrual hours are prorated based on the selection that you make. For example, if you choose
Monthly, the annual absence accrual hours are divided by 12 to determine the number of hours accrued in each processing run.
|
| Enable accruals based on hours worked
|
Select this check box to calculate an
employee's absence hours accrual based on the hours that the
employee works. This enables the
Hours Worked option in the
Methods column in the Absence Accruals grid on the Accounting tab of the
Employees hub.
If you select
Hours Worked as the
Method for an employee, you can also specify how
DPS calculates the
employee's hours earned per year, hours earned per hours worked, and maximum hours earned.
When you enable accruals based on hours worked, the
Projects to Exclude from Hours Worked column is added to the Absence Accrual Setup grid in
. Use the lookup in this column to select the
projects that should be excluded from the hours worked calculation.
|
| Do not accrue if less than defined hours
|
This option is enabled when the
Enable accruals based on hours worked check box is selected. Select this check box and enter the minimum number of hours that are required in an accrual period for an
employee to be eligible to earn absence hours. For example, if the enterprise's accrual frequency is set to
Weekly and the
employee works fewer than 20 hours in the week, the
employee would not be eligible for absence hours.
|
| Exclude overtime hours
|
This option is enabled when the
Enable accruals based on hours worked check box is selected. Select this check box to calculate the accrued absence hours based on the
employee's regular working hours, with no overtime included. When this check box is not selected,
DPS calculates absence accrual based on all hours worked, regular plus overtime. This includes both Ovt 1 and Ovt 2 entries.
|
Payroll Interface
The following fields display on this tab only if you have a payroll interface installed.
| Field | Description |
|---|
| Payroll Interface To
|
Select the type of payroll interface that you use. The options are:
-
ADP
-
Paychex
-
Ceridian Powerpay
The names of the remaining fields in this section change to reflect your selection.
|
| Enable ADP Payroll Interface
|
If you selected
ADP in the
Payroll Interface To field, select this check box to enable all fields and elements that are used to set up ADP processing. The enabled items are:
- The
Default Company Code field on this tab.
- The Export Timesheets to ADP dialog box in
.
- The
ADP Company Code field on the General tab in
.
- ADP fields on the Accounting tab in the
Employees hub.
|
| Enable Paychex Payroll Interface
|
If you selected
Paychex in the
Payroll Interface To field, select this check box to enable all fields and elements that are used to set up Paychex processing. The enabled items are:
- The
Default
Client Number field on this tab.
- The Export Timesheets to Paychex dialog box in
.
- The
Paychex
Client Number field on the General tab in
.
- Paychex fields on the Accounting tab in the
Employees hub.
|
| Enable Ceridian Interface
|
If you selected
Ceridian Powerpay in the
Payroll Interface To field, select this check box to enable all fields that are used to set up Ceridian processing. The enabled fields are:
- The
Default Company Number field on this tab.
- The Export Timesheets to Ceridian dialog box in.
- The
Ceridian
Client Number field on the General tab in
.
- Ceridian fields on the Accounting tab in the
Employees hub.
|
| Default Company Code / Default
Client Number / Default Company Number
|
- ADP: If you are using ADP, enter the ADP default company code.
DPS uses the default company code for each
employee who does not have an ADP company code specified in the
Employees hub and does not have an ADP company code specified for his or her
organization in Individual
Organization Setup. An enterprise with just one ADP company code can enter it in the
ADP Default Company Code field on this tab and leave the
ADP Default Company Code blank in the
Employees hub and Individual
Organization Setup.
Valid default company codes can include the characters A through Z, 0 through 9, & (and symbol), or - (dash). ADP's code length requirements differ by country. For example, US-based enterprises typically have a 3-character code, and Canadian enterprises typically have a 4-character code.
- Paychex: If you are using Paychex, enter the Paychex client number.
DPS uses the default client number for each
employee who does not have a Paychex client number specified in the
Employees hub and does not have a Paychex client number specified for his or her
organization in Individual
Organization Setup. An enterprise with just one Paychex client number can enter it in the
Paychex Default Client Number field on this tab and leave the
Paychex Default Client Number blank in the
Employees hub and Individual
Organization Setup.
- Ceridian Powerpay: If you are using Ceridian, enter the Ceridian default company number.
DPS uses the default company number for each
employee who does not have a Ceridian company number specified in the
Employees hub and does not have a Ceridian company number specified for his or her
organization in Individual
Organization Setup. An enterprise with just one Ceridian number can enter it in the
Ceridian Default Company Number field on this tab and leave the
Ceridian Default Company Number blank in the
Employees hub and Individual
Organization Setup.
DPS looks at the following tabs in the order listed and uses the first company code that it finds:
1. Accounting tab in the
Employees hub.
2. General tab in
3. Timesheets tab in
|
