Originating Vendors

You can enter an originating vendor in addition to the actual employee or vendor who is getting directly paid for employee expense reports, accounts payable vouchers, and accounts payable disbursements.

This allows you to identify and track amounts that are directly and indirectly paid to a vendor.

Examples:

• An employee's expense report can include purchases from a number of different vendors, such as a hotel or airline. The employee already paid the hotel and airline vendor on your behalf. Now you are reimbursing the employee for your company's expenses, but you want to associate the hotel and airline vendor with the expense report payment to more accurately track your expenses for those vendors.
• An accounts payable voucher for a credit card vendor can include items purchased from a number of different vendors. You are indirectly paying these different vendors when you pay the credit card vendor.

This feature allows you to:

• See the originating vendors for line items on expense reports, transaction posting logs, and transaction lists for informational purposes.
• Use the Tax Analysis Report to view tax amounts that are paid both directly and indirectly to a vendor.

You turn on the Originating Vendor feature by selecting the Enable Originating Vendor for Employee Expenses and AP Vouchers check box in Settings > Expenses > Payments or on the Tax Auditing tab in Settings > Accounting > Company in the desktop application.

When you select the check box:

• An Originating Vendor column displays in the following locations in DPS:
  • In Transaction Center > Transaction Entry in the following locations:
    • In the AP Voucher grid on the AP Vouchers form
    • In the AP Disbursements grid on the AP Disbursements form
    • In the Employee Expenses grid on the Employee Expenses form
  • On the Expense Report form

  Entering a vendor in the Originating Vendor column in these grids is optional.

• The following reports display the originating vendor:
  • Tax Analysis Report
  • AP Voucher, AP Disbursement, and Expenses Transaction Lists
  • AP Voucher, AP Disbursement, and Expenses Posting Logs
  • Employee Expense Detailed Report