Use the fields and options on the form to enter the historical data for
accounts payable vouchers.
Header Information
| Field | Description |
|---|
|
Vendor
|
Select the
vendor for whom to enter historical data.
|
| Invoice Date
|
Enter the
vendor's invoice date for this voucher.
|
| Invoice Number
|
Enter the
vendor's invoice number for this voucher.
|
| Voucher Date
|
Enter the date on which this voucher was entered.
|
| Address
|
Select the voucher's address from the drop-down box.
|
| Payment Date
|
Enter the desired payment date for the voucher.
|
| AP Liability
|
Enter the
Accounts Payable liability code associated with this voucher.
|
| Bank
|
Enter the bank code associated with this voucher.
|
| Voucher Balance
|
This field displays the total balance for this voucher.
DPS calculates this balance by subtracting any payments made to this voucher from the sum of the voucher lines.
|
Grid Options
| Field | Description |
|---|
 Insert
|
To insert a new row, click this option.
|
 Copy
|
To copy a row, select the row that contains the entry that you want to copy and click this option. Modify the entry as necessary and save the new entry.
|
 Delete
|
To delete the entry from the grid, select the row containing the entry you want to delete and click this option.
|
Voucher Lines Grid Fields
| Field | Description |
|---|
| Voucher Lines
|
Use this grid to enter additional voucher records for the selected
vendor.
|
| Line
|
Enter the line information.
|
| Description
|
Enter a voucher description.
|
|
Project
|
Select the
project associated with the voucher.
|
|
Phase
|
If applicable, the
phase associated with the
project displays in this field.
|
|
Task
|
If applicable, the
task associated with the
project displays in this field.
|
|
Account
|
Select the
account associated with the voucher.
|
| Amount
|
Enter the amount of the voucher.
|
| Total
|
DPS automatically adds the amounts of the new vouchers to the figure in the
Total field at the bottom of the
Amount column.
|
Payments Grid Fields
| Field | Description |
|---|
| Line
|
Enter the line information.
|
| Check
|
Enter the check information.
|
| Date
|
Select the date of the check.
|
| Amount
|
Enter the payment amount of the check.
|
| Total
|
DPS automatically adds the amounts of the new voucher payments to the figure in the
Total field at the bottom of the
Amount column.
|
