Recovering an Asset Item from an Employee

When employees return asset items that they no longer use, you can unassign the employee and enter a recovery date to track the return of the asset item.

You assign and unassign an employee to an asset item in the Employee Assignments grid on the Assignments tab in the Equipment hub. After you enter a row in the grid and assign the asset item to an employee, when the employee returns the asset item, you clear the Assigned check box and enter a date in the Recovered Date field in the grid. When you save these changes, the asset item is removed from the Assets tab in the Employee hub for the employee. The row for the employee assignment and recovery remain in the Employee Assignments grid on the Assignments tab in the Equipment hub for the asset item. This allows you to see a history of when the asset item was assigned and returned by an employee. You can reassign a recovered asset item to another employee and still see the history of all assignments for the asset item on the Assignments tab in the Equipment hub.

On the Assignments tab in the Equipment hub, if you remove a row in the Employee Assignments grid by clicking Remove on the grid toolbar (instead of clearing the Assigned check box and entering a date in the Recovered Date field), the row for the employee is permanently removed from the grid. You can no longer see the employee's past association with the asset item. Be sure that you no longer need to know that an employee was assigned to an asset item before you permanently remove it from the grid.