Use the fields and options to view labor cross charge details, such as the posting date, the name of the person who ran the process, and processing status.
Fields
| Field | Description |
|---|
| Range of Periods
|
Use these fields to specify the accounting periods for the transaction files. From the drop-down list in the first field, select a starting accounting period. From the drop-down list in the second field, select an ending accounting period.
|
Labor Postings Grid
| Field | Description |
|---|
| Type
|
This column displays the type of transactions contained in the file. All files contain transactions of the type
TS unless you select
Show labor adjustments and transfers. Adjustment and transfer files display a
BL type.
|
| Seq
|
This column displays the file's posting sequence number, a unique number that is assigned by the system that identifies the posting.
|
| Name
|
This column displays the user name of the person who posted the file.
|
| Posted
|
The column displays the file's posting date and time stamp.
|
| Comment
|
This column displays a description of the file's contents.
|
| Status
|
This column indicates whether or not the file has been processed by Labor Cross Charge.
-
Unprocessed means that the file has been posted but has not been processed in the Labor Cross Charge application.
-
Processed means that the file has been processed in the Labor Cross Charge application.
|
| Period
|
This column displays the accounting period in which the file was posted.
|
Options below the Labor Postings grid
| Field | Description |
|---|
| Show postings already cross charged
|
Select this check box to display files with a status of processed.
|
| Show labor adjustments and transfers
|
Select this check box to display files for labor adjustment and billing transfer transaction types.
|
| Replace existing unposted cross charge files of same file names
|
Select this check box to replace processed files of the same filename that are not yet posted. Use this option after you review the Labor Cross Charge Detail Report and adjust data. Archived files are never deleted, even when this option is selected.
|
| Journal Entry Batch Name
|
Based on how you use Labor Cross Charge,
DPS creates one or two data entry files and uses the name in this field as the filename for the journal entry data entry file. Use this field to edit the default filename, which is of the form
XCharge[today's date]. A filename cannot be the same as that of any archived file.
|
| Labor Adjustment Batch Name
|
Based on how you use Labor Cross Charge,
DPS creates one or two data entry files and uses the name in this field as the filename for the labor adjustment data entry batch file. Use this field to edit the default filename, which is of the form
XCharge[today's date]. A filename cannot be the same as that of any archived file.
|
| Diary
|
This field displays only if you have set up a diary for the fiscal period or fiscal year in which you are entering transactions in the Diary Auto Numbering Options section of the Transaction Settings form in
.
Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as in a vendor payment run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions.
The
Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type.
The drop-down list contains all the diaries that you set up on the Diary Auto Numbering Options section in Transactions Settings that have the same fiscal period or fiscal year in which you are entering transactions or that have no fiscal period or year entered for them.
If you have multiple companies in
DPS, the
Diary field drop-down list includes only the diary codes that are set up for the current company. The list also includes
IC - Intercompany Diary to capture intercompany transactions.
You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction or enter a reversing transaction.
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| Transaction Date
|
Enter or select the transaction date for the journal entries that result from the labor cross charge process. This date is also used as the end date of the labor adjustment transaction file because that date is assigned to the summary general ledger posting. (This entry does not affect the dates associated with individual labor adjustments.)
This field is only available if
DPS is configured to require that transaction dates fall within the current fiscal year or current fiscal period. The date that you specify must meet that requirement. If
DPS is not configured to require transaction dates within the current fiscal year or period, the latest end date of the selected labor files is used as the transaction date.
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