Associating an Employee with Additional Companies
When you track multiple companies in DPS, you can associate an employee with more than one company.
To do this, open the employee record in the Employees hub and select Associate with New Company from the Actions bar. This creates an additional employee record.
You can then associate the employee with another company, and specify new organization, payroll, and approval information for that employee at that company. This does not change the employee's home company, nor does it remove or delete any employee information for any other companies.
When you associate the employee with another company, you must also assign an organization to the employee. The organizations available are based on the new company. For example, if the new company is Germany Research, the Organization lookup only includes organizations that are associated with Germany Research.
When you select an employee's record n the Employees hub, the employee's name displays in the header. If the employee record is for the employee's home company, only the employee name displays. If the employee record is for a different company, the code and name of the associated company also display (for example, Joseph Kardon - 03 France Engineers).
You can use to combine employee records. If you select the Combine Existing Employees option and the new combined employee record is not associated with a company with which the original employee record is associated, a new company record is automatically added and associated with the employee.
Consider timesheet administration rights carefully when you associate more than one company with an employee. Use the Time & Expense tab of the Employees hub to assign one of four security access rights to each employee: Staff, Group, Company, or Admin. This access level works with the Editing and Approval check boxes to determine what processing options are available to you.
The Company access right applies if you use multiple companies. This setting allows employees to open and print, and possibly edit and approve, timesheets that belong to the employees in a specific company. When you associate an employee with Company access rights to additional companies, the new records inherit the employee's access rights. If you change an employee's access rights from another setting to Company, all associated company records automatically update to apply Company access rights as well.