Timesheets and Expense Reports and Multiple Companies

If you have multiple companies in DPS, and an employee is associated with multiple companies, the employee's timesheet and expense reports are processed using the information from the employee record that is associated with his or her home company.

The employee's home company is responsible for paying the employee.

Timesheet Administration Rights

Consider timesheet administration rights carefully when you associate more than one company with an employee. Use the Time & Expense tab of the Employees hub to assign one of four security access rights to each employee: Staff, Group, Company, or Admin. This access level works with the Editing and Approval check boxes to determine what processing options are available to you.

The Company access right applies if you use multiple companies. This setting allows employees to open and print, and possibly edit and approve, timesheets that belong to the employees in a specific company. When you associate an employee with Company access rights to additional companies, the new records inherit the employee's access rights. If you change an employee's access rights from another setting to Company, all associated company records automatically update to apply Company access rights as well.

For example, employee John Smith has Company administration-level rights for Company A. His employee record is then associated with Company B and Company C. Because Company rights are automatically inherited for associated records, now John Smith has Company rights to Company A, Company B, and Company C. This means that he can open and print timesheets for all of those companies. If the Editing and/or Approval check boxes are selected, John Smith also has these rights in all three companies. To restrict access, you can instead assign Group administration-level rights to John Smith, and then specify the companies and groups that he can access. You can also allow him to edit and/or approve all of the groups in just one of these companies.

For detailed information about timesheet access, see the Security section of the help.

Creating Expense Reports and Timesheets for Other Employees Who Are Associated with Multiple Companies

On the Expense Reports form, when you create expense reports for other employees that are associated with another home company, the system automatically applies the correct company settings to the expense report. As the system processes the correct company settings, the Expense Report form is temporarily displayed as a read-only form. The same behavior applies to timesheets.