Contents of the Approval History Dialog Box

Use the fields and options on the Approval History dialog box to view the details of action taken for each step in the approval workflow.

History Grid

Field	Description
History Drop-down	Click the drop-down arrow on a grid header to complete any of the following actions: To print grid data, click Print. On the Print Preview form, click File > Print to send the grid data to your default printer. To export grid data to an Excel spreadsheet, click Export to Excel. When Microsoft Excel opens, use its features to modify, print, or email the grid data, or to save the spreadsheet file locally. To turn on grouping for a grid, click Enable Grouping. When a field displays with the instruction: "Drag a column header here to group by that column," drag and drop column headers into the field, in the sequence that you want them to display. Not all options are available on all grids.
Step	This column displays the step number based on the configured workflow.
Description	This column displays the description of the step.
Previous Approval Status	This column displays the previous status of the step based on the configured workflow.
Responsibility	This column displays the role that is responsible for the log.
Name	This column displays the name of the employee that performed the step.
Due Date	This column displays the date when the step is due.
Step Start Date	This column displays the date when the step was started.
Action Taken Date	This column displays the date when the employee performed an action for the step. By default, the action that has the oldest date displays as the first item.
New Approval Status	This column displays the new status of the step after the needed action was performed.
Comment	This column displays any comments that were entered an employee approved or rejected an approval step. In addition, DPS automatically adds a row and displays comments in this field when other actions occur that affect approvals: Comments Displayed Action That Was Taken Approval Workflow Disabled from Company AP Configuration. Approval Workflow Enabled from Company AP Configuration. Approval Workflow Restarted from Company AP Configuration. An approval workflow was disabled, re-enabled, or restarted using a different approval workflow. These changes were made on the Accounts Payable tab of the Company AP Configuration form in Settings > Accounting > Company AP. <Employee Name> reassigned. An approval step was reassigned to another employee. You reassign an approval step to another employee using Approvals > Reassign on the toolbar of the form from which you approve an approval step, such as the AP Invoice Approvals form, the Purchase Orders form, the Absence Requests form, and so on. Approved, conditions not met. Completed, conditions not met. An approval step is approved or completed because approval workflow conditions were not met. Completed, Final Approved. All of the steps in an approval workflow are completed; the approval is final approved.