Use the Inventory tab to enable the Inventory feature of
DPS and to enter inventory-related settings.
The fields on this tab are accessible after you select the
Enable Inventory check box.
Field | Description |
Enable Inventory
|
Select this check box to enable the Inventory application in
DPS. This is a step in the setup and configuration of
DPS Inventory.
When you select this option:
- You must specify
Inventory
Accounts on the Item Categories Tab of
.
- The Items Lookup dialog shows the check box
Is Inventory Item. This check box is selected if the item is an inventory item.
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Global Options Section
Field | Description |
Approval Workflow for Item Requests
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You must use an approval workflow for item requests. From the drop-down list select the approval workflow to use for the approval process for Inventory item requests. The approval workflow specifies the approval steps, the
employees who can approve the item request for a step, and the alerts to send for each step. You set up approval workflows for item requests in
. Only approval workflows with an active status display in the drop-down list in this field.
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Allow Modify of Locations
|
Select this check box to:
- Make active the
Default in Location for Inv Transactions check box. When you select the
Default in Location for Inv Transactions check box, you can change the
Default Location anywhere in the Purchasing and Inventory parts of
DPS.
- Show a
Locations column in:
- Show the
Default Location drop-down list on the Inventory tab of
Items Master.
If you try to clear this option when the item is available at other locations than the company's Default Location,
DPS shows a dialog that tells you:
- You cannot clear this option because the item is available at the other locations.
- The locations and the quantity of the item that is at each location.
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Default in Location for Inventory Transactions
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This check box is accessible when you select the
Allow Modify of Locations check box.
Select this check box to have
DPS prefill the
Location field in all of an item's inventory transactions screens with the location that is entered in the
Default Location field on the Inventory Tab of the item's Items Master record.
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Allow Modify of Inventory Quantity in Receiving
|
Select this check box to permit users to change the
Inventory Qty in
.
When you select this check box, it can interfere with the auditing control of inventory. Deltek recommends that you leave this check box cleared unless you have a business reason to permit receivers to change the inventory's quantity in the receipt record.
This check box is provided for
firms that receive items whose
unit of measure conversion is imprecise, such as conversions involving fluid volumes, lengths, and non-standard containers.
For example, an item's purchase quantity may be measured in "crate" or "feet," and as a result the receiver may consider the quantity received to differ from the quantity purchased.
When you clear this check box:
- Users cannot change the
Inventory Qty field in
.
-
DPS puts data in the
Inventory Qty field in
only if the item's
unit of measure has a Conversion Factor defined.
- To correct the
Inventory Qty field in, it is necessary for users to use
.
|
Require Reason for Quantity Adjustments
|
Select this check box to make it necessary for users to select a reason code when they adjust an inventory item's quantity in
.
|
Require Reason for Cost Adjustments
|
Select this check box to make it necessary for users to select a reason code when they adjust an inventory item's average actual cost in
.
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Defaults Section
Field | Description |
Location
|
Required.
DPS populates this field with the item's
Default Location, on the Inventory Tab of Items Master. Users can change this value if the
Allow Modify of Locations option is selected.
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Need Days
|
Enter the usual maximum number of calendar days by which item requests must be fulfilled, counting the request date as day one.
DPS uses this number to calculate the
Need Date in item request transactions.
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Next Numbers Section
Field | Description |
Item Request Number
|
Enter the next item request number for
DPS to use in auto-numbering item request transactions.
|
Inventory Transaction Number
|
Enter the next transaction number for
DPS to use in auto-numbering inventory transactions.
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Inventory Common Fields
Field | Description |
Project,
Phase, and
Task
|
In each of the three fields, click and select an inventory common
project,
phase, and
task. An inventory item cannot be purchased directly for a charge
project. You must charge the cost to the inventory common
project. When you issue the item from inventory in
, the cost is moved from the Inventory Common
Project to the charge
project.
|
Locations Grid
Use the Locations grid to enter a code for each location where users initiate inventory transactions or receive inventory items.
Field | Description |
Locations Drop-Down
|
Click the drop-down arrow on a grid header to complete any of the following actions:
- To print grid data, click
Print. On the Print Preview form, click
to send the grid data to your default printer.
- To export grid data to an Excel spreadsheet, click
Export to Excel. When Microsoft Excel opens, use its features to modify, print, or email the grid data, or to save the spreadsheet file locally.
- To turn on grouping for a grid, click
Enable Grouping. When a field displays with the instruction: "Drag a column header here to group by that column," drag and drop column headers into the field, in the sequence that you want them to display.
Not all options are available on all grids.
|
Insert
|
Click this option to add a row to the grid.
|
Copy
|
Click the row to copy, then click this option to add a copy of the row to the grid.
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Delete
|
Click the row to delete, then click this option.
|
Code
|
Enter a code for a location where users initiate inventory transactions or receive inventory items. Use a maximum of 20 characters.
|
Description
|
Enter a short description for the
Code.
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Manager Grid
Use this grid to specify the managers who have authority to add inventory items.
Field | Description |
Manager Drop-Down
|
Click the drop-down arrow on a grid header to complete any of the following actions:
- To print grid data, click
Print. On the Print Preview form, click
to send the grid data to your default printer.
- To export grid data to an Excel spreadsheet, click
Export to Excel. When Microsoft Excel opens, use its features to modify, print, or email the grid data, or to save the spreadsheet file locally.
- To turn on grouping for a grid, click
Enable Grouping. When a field displays with the instruction: "Drag a column header here to group by that column," drag and drop column headers into the field, in the sequence that you want them to display.
Not all options are available on all grids.
|
Insert
|
Click this option and select the
employee from the
Employee lookup list.
|
Delete
|
Select the row to delete from the grid, then click this option.
|
Name
|
Click
Insert and select the
employee from the
Employee lookup list.
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Add Inv Item
|
Select this option to:
- Make the Inventory tab of
available to an
employee.
- Give an
employee the authorization to add new items to inventory.
It is not necessary for the
employee to have other approval authorizations. Only a small quantity of buyers must have the authorization to define a new inventory item.
To allow an
employee to add an inventory item from the Inventory tab, from
, or from
Purchasing applications, you must select the
Items check box on the General tab of the Purchasing & Inventory Company Settings form.
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