Use this tab to specify the purchasing and inventory item categories for each of your companies.
You also enter Balance Sheet and Inventory
accounts for the item categories on this tab. Item categories help buyers charge the correct
account for an item if they are not sure of which
account number to use.
If your firm uses multiple companies, use the Item Categories tab to enter item categories for the active company.
Click
Insert on the Item Categories grid to enter item categories.
Field | Description |
Category
|
From the drop-down list, select the item category to make available to Purchasing users in this company. The item categories in the drop-down list are the item categories that are entered on the Item Categories tab in
.
|
Description
|
This field displays the description that is entered for an item category on the Item Categories tab in
.
|
Type
|
This field displays the expense type that is entered for an item category on the Item Categories tab in
.
Types are:
- Materials & Supplies — Use this type for any purchased items that do not include
labor. Items with this type will not generate an associate
equipment item in the
Equipment hub.
- Capital Items — You can enter items with this type of category through the purchase order process or directly in the
Equipment hub. When you enter an item with the capital items category type on a purchase order, you must enter a
project for it on the Default Distribution tab on the Purchase Order form. A
project is required even if you do not have the
Cost Distribution in P.O. check box selected in the Required Data section of the General tab in Purchasing & Inventory Company Settings. When you enter only one
project for a capital item on a purchase order and final print the purchase order, an
equipment item is created automatically for it in the
Equipment hub.
- Services — Use this type for purchased
labor for a stated piece of
project scope. Items with this type will not generate an associate
equipment item in the
Equipment hub.
- Equipment — You can enter items with this type of category through the purchase order process or directly in the
Equipment hub. When you enter an item with the
equipment category type on a purchase order, you must enter a
project for it on the Default Distribution tab on the Purchase Order form. A
project is required even if you do not have the
Cost Distribution in P.O. check box selected in the Required Data section of the General tab in Purchasing & Inventory Company Settings. When you enter only one
project for an
equipment item on a purchase order and final print the purchase order, an
equipment item is created automatically for it in the
Equipment hub.
|
Reimb
Account
|
Enter the number of the General Ledger
account to which to post the debit entry for voucher transactions related to the item category's reimbursable expenses.
|
Direct
Account
|
Select the General Ledger
account to which to post the debit entry for voucher transactions related to the item category's direct expenses.
|
Indirect
Account
|
Click
and select the General Ledger
account to which to post the debit entry for voucher transactions related to the item category's indirect expenses.
When the
Maintain separate balance sheets by
Organization option is selected in
:
- The
Balance Sheet
Account column is not shown in the Item Categories grid. You select the balance sheet
account here.
- It is necessary to specify a
project in the Transaction Center. It is not necessary to specify a usual balance sheet
account that is different from the item category's indirect
account.
|
Balance Sheet
Account
|
This column displays if the
Maintain separate balance sheets by
Organization option is not selected in
.
If this option is not selected, you must specify a usual balance sheet
account for each item category. The item's cost is posted to this
account if no
project is specified for the item's cost distribution.
|
Inventory
Account
|
This column displays only if the
Enable Inventory option is selected on the Inventory tab.
Click
and select the
account to charge.
You can select either a balance sheet
account or an indirect expense
account. An inventory item's cost is charged first to the Inventory Common
Project that is specified on the Inventory Tab.
|
Taxable
|
Select the check box to mark this item category as taxable. Leave this check box cleared to mark the item category as non-taxable.
|
Require Qty
|
Select this option to make it necessary for users to specify the item's quantity when they use this item category in a new purchase order, purchase requisition, or request for price quote.
|
Require U/M
|
Select this option to require users in this company to specify the item's
unit of measure when they use this item category in a new purchase order, purchase requisition, or request for price quote.
|
Insert
|
Click this option to add a row to the grid.
|
Copy
|
Click the row to copy, then click this option to add a copy of the row to the grid.
|
Delete
|
Click the row to delete, then click this option.
|