AR Ledger General Tab

Use the General tab to select report options for the AR Ledger report and to save sets of options for reuse.

Contents

Field	Description
Report Name	You can change the default report name.

Base Rollup

Field	Description
Project Base Rollup	Use this option to summarize information for projects that use a standard numbering system. For example, if the first five characters of your project number represent a master contract, you can summarize (roll up) information for all projects that have a common master contract number. The Project Base Rollup slider box displays the number of characters in your project numbers. For example, if you use a 10-digit project number, the slider box displays 1234567890. A project number can also include up to two delimiters (for example, 12-345.67890). A phase total is the total of all occurrences of that phase across the base project. A task total is the total of all occurrences of that task across the base project. To roll up project numbers, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
Subtotal or Summarize on Base Number	If you set a project base rollup, use this field to select how you want DPS to display the project data: Subtotal on Base Number: Select this option to display a group header at the beginning of each group of projects that matches the base rollup and then list each project in full detail. After the last project in the group, the report displays a group total. Summarize on Base Number: Select this option to display totals for each group but no project detail.
Phase Base Rollup	Use this option to summarize report information for phases that use a standard numbering system. The Phase Base Rollup slider box displays the number of characters in your firm’s phase numbers. For example, if you use a 7-digit phase number, the slider box displays 1234567. A phase number can also include one delimiter (for example, 12345.12). You can roll up the base phase and still display information by task. When you do, a task total is the total of all occurrences of that task across the base project. For example, the total for Task 00001 is the total of all Task 00001s in the base project. To display only phases and tasks, use the Project Base Rollup slider to cover the project number completely. To roll up phase numbers, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
Task Base Rollup	Use this option to summarize information at the task level for tasks that use a standard numbering system. This option is only available if you use tasks. The Task Base Rollup slider box displays the number of characters in your firm’s task numbers. For example, if you use a 3-digit task number, the slider box displays 123. This option works in the same way as the project and phase rollup options. For example, if the first two characters of your task number represent a department, you can roll up information for all tasks that have the same department number. To show only tasks, use the Project Base Rollup and Phase Base Rollup sliders to cover the project number and phase number completely. To roll up task numbers, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.

Field	Description
Billing Group	Billing groups are used to combine projects together for the purpose of billing a client. To have the report show content only for specific billing groups, enter the name of a main project for a billing group, or use the Project lookup to select one or more main projects. If you use multiple companies and you bill a client for a set of projects worked on by multiple companies within your enterprise, the company that owns the main project in the billing group is the company that generates the invoice for the entire billing group. Use the Billing Group List to review a billing group's settings, its main project, and a list of its sub-projects.
Billing Client	Enter a client name or select one or more clients on the Client lookup.

Time Frame

Use these options to specify the timeframe for data included on the report.

Field	Description
Period	Select a setting: Current: The report shows data for the accounting period that is currently open. Year-to-Date: The report shows data for the current fiscal year through the current accounting period. Job-to-Date: The report shows data from the beginning of the project through the current accounting period.
Period Range	Specify a range of accounting periods.
Date Range	Specify the start and end dates of the range.

Field	Description
Exclude/Include Intercompany Subledger Transactions	If your enterprise uses Intercompany Billing with detailed subledgers enabled, use this option to specify whether or not intercompany transactions created by Intercompany Billing are included on the report. Select one of the following: Exclude: Select this option to exclude all intercompany billing transactions. Include: Select this option to include all intercompany billing transactions. Include Only: Select this option to include selected intercompany billing transactions. Then select the projects in the Due From Project field. If you use Intercompany Billing with detailed subledgers enabled, intercompany invoices are created using a default project number that is specified in Intercompany Billing Setup. If you want to see the accounts receivables from projects that belong to other companies on the report, you must change the default Sorting/Group By options on the Sorting/Grouping tab: Clear the Sort check box for Project Number, and select the Sort check box for Due From Project.
Due From Project	If you select Include Only in Exclude/Include Intercompany Subledger Transactions, use this field to select the projects for which you want to include intercompany invoices.