AR Statement General Tab

Use the General tab to select report options for the AR Statement report and to save sets of options for reuse.

Contents

Field	Description
Billing Group	Billing groups are used to combine projects together for the purpose of billing a client. To have the report show content only for specific billing groups, enter the name of a main project for a billing group, or use the Project lookup to select one or more main projects. If you use multiple companies and you bill a client for a set of projects worked on by multiple companies within your enterprise, the company that owns the main project in the billing group is the company that generates the invoice for the entire billing group. Use the Billing Group List to review a billing group's settings, its main project, and a list of its sub-projects.
Billing Client	Select one or more clients on the Client lookup.

Statement Type

Field	Description
Main Project	Select this option if you send statements to clients based on how you group projects for billing purposes. You can also select this option for individual projects that are not billed with other projects. In effect, an individual project becomes a billing group consisting of one project.
Client	Select this option if you send statements based on the client address code from the Projects hub. If you use Billing, the address for the statement is determined as follows: If you select Main Project, DPS uses the address specified in Billing Address on the Accounting tab of the Projects hub. If no address is specified in Billing Address, DPS does not display an address on the statement. If you select Client, DPS uses the address identified as the default billing address in the Firms hub. If the client has no default billing address, DPS does not display an address on the statement. If you do not use Billing, you must select this option. DPS uses the address identified as the primary address in the Firms hub.
Print Client Notes	If you select Client in Statement Type, select this check box if you want to include notes entered in the Firms hub.

Statement Date

Specify the date to appear on the statements. For invoices that do not have an due date assigned based on billing terms, DPS also uses this date and the number of days that you enter in Grace Period for Invoices Without a Due Date to calculate a due date and identify past due amounts.

Select one of the following:

Field	Description
Current Date	The statement date is the date on which you generate the statement.
Period End Date	The statement date is the last day of the current accounting period.
Specific Date	The statement date is the date that you specify in the field next to this option.
Grace Period for Invoices Without a Due Date	Enter the number of days after the invoice date that an unpaid invoice first becomes overdue. (This only applies to invoices that are not assigned a due date based on their billing terms.) If an invoice is not assigned a due date based on billing terms, DPS calculates a due date by adding the number of days in this field to the invoice date. If that due date is earlier than the statement date, DPS displays the receivable amount in the Past Due Amount column on the statement, which you must select it on the Columns tab.)

Statement Sort/Group

Select up to five sort values:

Field	Description
Billing Group	Select this option to sort by billing group in ascending numerical order by main project. The report displays both billing groups and individual projects that are not members of billing groups. (An individual project is treated as a billing group consisting of one project.) Generally, if you sort by billing group, you do not need to sort by project. However, a statement sorted by billing group only displays the details for the main project. To see details for all projects in a billing group, sort by both billing group and by project.
Project	Select this option to sort by project number in ascending numerical order.
Phase	Select this option to sort by phase number in ascending numerical order.
Task	Select this option to sort by task number in ascending numerical order.
Invoice	Select this option to sort by invoice number in ascending numerical order.