Purchase Order Form

Use the Purchase Order Form report to view and print draft purchase orders and change orders and reprint final-printed purchase orders and change orders to send to vendors.

You specify how your purchase orders are formatted and what text is included in them. You choose the type of purchase order to print: standard, service, blanket, or all. You can select a group of purchase orders to print based on vendor, buyer, and purchase order number.

The Purchase Order Form report in Reporting lets you print one or more purchase orders at a time. You can individually print purchase orders in the Purchase Order application. In the Purchase Order application, you can also final print a purchase order.

Purchasing Templates

You can assign a purchase order template created in the Purchase Template Editor form (Purchasing > Purchase Template Editor) to the following:

• A buyer, on the Buyer tab of the Purchasing & Inventory Company Settings form (Settings > Purchasing & Inventory > Company)
• A vendor, on the Vendor tab of the Firms hub.

By default, DPS does the following to select a template when it generates a Purchase Order Form:

1. DPS uses the buyer's template, if one is assigned.
2. If no template is assigned to the buyer, DPS uses the vendor's template, if one is assigned.
3. If no template is assigned to the vendor, DPS uses the default template.

DPS then applies the formatting settings from the applicable template when it generates the form.

You can use the Override Purchase Order Template option on the General tab of the Options dialog box to override the default templates.

Purchasing Templates and Signature Files

If the purchase template used for the Purchase Order Form has an electronic signature file (an image file), and Display Signature on Purchase Footer is selected on the Signature tab of the Purchase Template Editor form, the electronic signature displays on the Signature line of the purchase order.

International Address Formats on Reports

If you set up address formats on the Code Table Maintenance form in Settings for countries other than the United States, this report uses those international address formats when appropriate.

Multiple Companies

If you use multiple companies, this report displays data only for the active company.

Options Dialog Box

Use the Options dialog box to specify reporting options for a report. Depending on the report, the dialog box contains one or more of the following tabs: General, Sorting/Grouping, Columns, Budget, Metrics, User Defined Sections, Activity, Drill Down, Layout, and Graph.