Purchase Order Form Columns

The information on a Purchase Order Form is specified primarily in the purchasing template used to generate the form. You do not select columns on a Columns tab. However, you can use options on the General tab to override some of the template settings.

Columns

Column	Description
Top Clause	If standard legal clauses have been set up and Print Top Clause is selected either in the purchasing template of on the General tab, the clause displays at the top of each form.
To	This part of the form displays the name and address of the vendor.
Ship To	This part of the form displays the full address to which you want the items shipped. The ship-to address can include additional contact information, such as a phone number, fax number, or email address. If you select the Modify Shipping Contact and Email option on the General tab of the Purchasing and Inventory Company Settings form, the Ship To and E-mail fields in both the header and detail lines display modified data when appropriate.
Bill To	This part of the form displays the full address to which the vendor should send the bill for the purchased items or services.
PO Number	This column displays the purchase order number, which is generated automatically when you create a new purchase order.
Order Date	This column displays the date on which the purchase order was created.
Buyer	This column displays the name of the employee who placed the order.
Pay Terms	This column displays the payment terms used each time that a voucher is entered for the vendor: Next: Payment for any outstanding vouchers is processed with the next payment processing run. Hold: Payment for any outstanding vouchers is on hold until you manually change the payment terms. Pay When Paid (PWP): Payment for any outstanding vouchers is processed with the payment processing run immediately following your company's full receipt of payment for the jobs associated with the vouchers. Pay Date: Payment for any outstanding vouchers is processed on the date specified. In this case, the Pay Terms label changes to Pay Date on the Purchase Orders Form.
Excess Recv	This column displays the maximum number of excess items that can be received. If more items are received, DPS rejects receipt of the items. At the time of receipt, DPS compares the quantity received to the quantity remaining on the order. If the quantity received exceeds the quantity ordered by more than the allowed excess, DPS classifies the receipt as an overshipment and does not allow you to complete the receiving process.
Excess %	This column displays the maximum excess percentage. If a higher percentage of excess is received, DPS rejects receipt of the items.
Excess Amount	This column displays the maximum excess cost amount. If the cost of excess items exceeds this amount, DPS rejects receipt of the items.
Description	If Print Description is selected on the General tab, this column displays the purchase order description.
Agreement Terms	This part of the form displays additional terms specified for the purchase order.
Minority Business Status	This column Indicates whether the vendor qualifies for minority status (such as a Veteran-Owned Small Business).
Reason for Change/ Cancel Other	This column displays the reason for changing or cancelling the purchase order.
Seq	This column displays the sequence number that is assigned to a purchase order item on the Line Items tab of the Purchase Orders form when you enter a purchase order. For change orders, this column displays the change order number and sequence number that are assigned to a line item on the Line Items tab of the Purchase Orders form when you enter a change order. The format is: C/O <change order number> - <seq number>. Example: Change order number 1 has two change order line items. When you print the change order: The Seq column for the first line item displays C/O 1 - 1. The Seq column for the second line item displays C/O 1 - 2.
Description	This column displays the item description.
Quantity	This column displays the quantity of the item. The first box under Quantity displays the number of units, and the second box displays the unit of measure (for example, Each, Box, or Dozen).
Vendor's Item Number	This column displays the item number used by the vendor.
Unit Price	This column displays the price per unit for the item.
Net Amount	This column displays the total cost for the quantity of the item that you ordered.
Due Date	This column displays the date on which the item or service is due to be delivered.
Total Net Amount	This column displays the total cost for all items on the purchase order.
Bottom Clause	If standard legal clauses have been set up and Print Bottom Clause is selected either in the purchasing template or on the General tab, the clause displays at the bottom of each form.