Contents of the Billing Comments Dialog Box

Use these fields and options to enter or modify comments in the Billing application.

Fields

The following fields and grid display only when this dialog box opens in Interactive Billing, Invoice Approvals, or Interactive Approvals:

Field	Description
Project	These fields display the project number and name associated with the invoice.

Comments Grid

Field	Description
Insert	If you are reviewing an invoice on the Invoice Approvals form or Interactive Approvals form and want to enter new comments as you proceed, click Comments to open this dialog box. Then click Insert to add an In Process action row to the grid. You can then switch back and forth from this dialog box to previewing the invoice or reviewing invoice transactions on the Invoice Approvals form or Interactive Approvals form. When you click either Approve or Reject, DPS changes the action for the inserted row and the new comments to Approved or Rejected. This option is only available if you open the Billing Comments dialog box from the Invoice Approvals form or Interactive Approvals form. If you insert a row and then decide that you do not want to add a comment before you click OK, click Cancel to remove the row. If you insert a row, enter a comment, and click OK, and then decide to remove your comment, you can delete the comment text, but the row will remain. You cannot delete an inserted row after you click OK.
Action	This column displays the approval actions that have occurred for the invoice: Submitted, Approved, or Rejected.
Name	This column displays the name of the person who carried out the action.
Date	This column displays the date and time that the action occurred.
Comment	If a comment was entered for the action, this column contains all or part of that comment. To view the full text of a long comment, hover over the text or click it.

Text Box and Buttons

The following fields and buttons display when this dialog box opens in Interactive Billing, Invoice Approvals, Interactive Approvals, or Batch Billing:

Field	Description
Comment Entry and Edit	Enter a new comment or edit an existing comment directly in this text box. You can edit only the comments that you entered originally. You can view comments entered by others, but you cannot edit them. If you need additional formatting options, click Edit on the Comment Entry toolbar to open the Text Editor dialog box and format the text.
OK	Click OK to save your entries. If this dialog box displayed when you clicked Submit, Accept, or Reject, you must click OK to complete that action, whether or not you enter a comment.
Cancel	Click this option to discard your unsaved entries. If this dialog box displayed when you clicked Submit, Accept, or Reject, you must click OK to complete that action, whether or not you enter a comment. If you click Cancel, the action is not carried out and the approval status of the invoice does not change.