Use these fields to record and calculate transactions for deposits and timesheets.
| Field | Description |
|---|
| File Name
|
This field displays the file name for the transaction file.
If you use multiple companies, transaction file names must be unique across the enterprise.
|
| Allow Asset Entries
|
This check box applies for AP voucher transactions. It displays on this dialog box if you have the Asset Management application activated and the following configuration settings are selected:
- The
Allow asset entries for AP Vouchers and Journal Entries check box is selected for your security role on the Accounting tab in
.
- The
AP Voucher check box is selected for
Asset Item Source on the General tab in
.
You can select the
Allow Asset Entries check box only if you do not select the
Recurring check box on this dialog box.
Select the
Allow Asset Entries check box to automatically generate an asset item in the
Equipment hub from an AP voucher line item or associate an AP voucher line item with an existing asset item in the
Equipment hub when you post an AP voucher. When you select this check box, the following additional fields display in the AP vouchers grid on the AP Vouchers form:
- Create Asset
- Asset Type
- Item Number
- Associate to Existing Asset
|
| Recurring
|
This field indicates whether or not the transaction is recurring.
|
| End Date
|
This field displays the end date for the transaction file.
|
| Control Total
|
Enter a control total amount for the transaction file.
The control total is the total monetary amount that will be entered in this batch. For example, if entering a deposit with three transactions: 8000.00, 6000.00, and 4000.00, the control total would be 18000.00.
Control totals are final totals for all of the information that you enter into a specific transaction file. Accountants also refer to this as a batch total. As you enter data,
DPS keeps running totals for the data that you enter; these running totals should equal the control totals before you post the file.
For example, you can calculate timesheet control totals by adding up all of the regular hours and overtime hours on all of the timesheets that you are about to enter.
DPS uses the control totals to verify that the total amounts you enter during transaction entry are equal to the total amounts you planned to enter.
|
| File Total
|
This field displays the total amount for the transaction file.
|
| Difference
|
This field displays the difference between the control total amount and the transaction file amount.
|
| Default Bank
|
|
| Default Voucher Date
|
|
