Use the fields and options on the form to enter the historical data for
employee payroll, such as wage amounts, withholdings, and contributions.
Header Information
| Field | Description |
|---|
|
Employee
|
Select the
employee record for which to enter historical data.
|
| Functional Currency Code
|
If you use multiple currencies, this is the 3-digit ISO code assigned to the functional currency. The functional currency is the currency of the primary economic environment in which a company operates. Normally, this is the currency in which cash is generated and expended by the company.
For example, a company located in France would normally use the euro as its functional or "home" currency. Amounts on General Ledger reports display using your company's functional currency.
|
| Reg Hours
|
This field displays the
employee's hours. Hourly information is entered in Timesheet Transaction Entry or Timesheets.
|
| Ovt Hours
|
This field displays the
employee's overtime hours, as entered in Time and Expense. Overtime hours must be entered in a separate overtime field (or fields) in Timesheet Transaction Entry or Timesheets to be considered overtime hours by
DPS.
|
| Ovt-2 Hours
|
This field displays the
employee's secondary overtime hours reported for the W2 year and quarter. Overtime hours must be entered in a separate overtime field (or fields) in Timesheet Transaction Entry or Timesheets to be considered overtime hours by
DPS.
|
| Reg Pay
|
This field displays the
employee's regular pay reported for the W2 year and quarter.
|
| Ovt Pay
|
This field displays the
employee's overtime pay reported for the W2 year and quarter.
|
| Ovt-2 Pay
|
This field displays the
employee's secondary overtime pay reported for the W2 year and quarter.
|
| Other Pay
|
This field displays any other, or supplemental, pay the
employee receives. This amount does not vary from period to period. For example, other pay may be a living allowance or hazardous duty pay.
|
Grid Options
| Field | Description |
|---|
 Insert
|
To insert a new row, click this option.
|
 Copy
|
To copy a row, select the row that contains the entry that you want to copy and click this option. Modify the entry as necessary and save the new entry.
|
 Delete
|
To delete the entry from the grid, select the row containing the entry you want to delete and click this option.
|
Withholdings Grid Fields
| Field | Description |
|---|
| Code
|
This grid displays the withholding codes and wage amounts for the selected
employee. The withholding codes and rates are designated in the
Employees hub.
|
| Description
|
This field displays a description of the withholding.
|
| QTD Withheld
|
This field displays the
employee's quarter-to-date withholdings. You can modify the amount by entering information directly in the grid.
|
| YTD Withheld
|
This field displays the
employee's year-to-date withholdings. You can modify the amount by entering information directly in the grid.
|
| QTD Wages
|
This field displays the
employee's quarter-to-date wages. You can modify the amount by entering information directly in the grid.
|
| YTD Wages
|
This field displays the
employee's year-to-date wages. You can modify the amount by entering information directly in the grid.
|
Contributions Grid Fields
When contributions have been made, you can use this grid to view or modify the data.
| Field | Description |
|---|
| Code
|
This grid displays employer contribution amounts. The employer contribution codes and rates are designated in the
Employees hub.
|
| Description
|
This field displays a description of the contribution.
|
| QTD Employer Amount
|
This field displays the employer's quarter-to-date contribution for the selected code. You can modify the amount by entering information directly in the grid.
|
| YTD Employer Amount
|
This field displays the employer's year-to-date contribution for the selected code. You can modify the amount by entering information directly in the grid.
|
| QTD Wages
|
This field displays the
employee's quarter-to-date wages for the selected code. You can modify the amount by entering information directly in the grid.
|
| YTD Wages
|
This field displays the
employee's year-to-date wages for the selected code. You can modify the amount by entering information directly in the grid.
|
