Contents of the Key Convert Projects' Organization Form

Select the project, phase, or task whose organization you want to change.

Field	Description
Project	Click to search for and select the project whose organization you want to change. DPS displays the name of the project, and inserts the current organization for the project, phase, or task in the Existing Organization field.
Phase	If applicable, click to search for and select the phase whose organization you want to change.
Task	If applicable, click to search for and select the task whose organization you want to change.
Existing Organization	This field displays the existing organization for the project, phase, or task.
New Organization	Click to search for and select the new organization.
Apply to	Select the transactions for which you want to apply the change. JTD: Applies the changes to JTD (job-to-date) transactions. This action makes the change in every past period, not just the current period. All future transactions: Applies the change to future transactions. All transactions since: Applies the change to transactions that were entered on or after the period you select in the adjoining field. This action makes the change in every past period, not just the current period.
Account for Balance Sheet Entries	This account number is required if you are maintaining separate balance sheets. Enter the account that will receive the balance sheet detail during the re-assignment. You can enter an existing balance sheet account. However, Deltek recommends that you set up a new account to use only for this purpose.
Diary	This field displays only if you have set up a diary for the fiscal period or fiscal year in which you are entering transactions in the Diary Auto Numbering Options section of the Transaction Settings form in Settings > Accounting > Transactions. Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as in a vendor payment run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions. The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. The drop-down list contains all the diaries that you set up on the Diary Auto Numbering Options section in Transactions Settings that have the same fiscal period or fiscal year in which you are entering transactions or that have no fiscal period or year entered for them. If you have multiple companies in DPS, the Diary field drop-down list includes only the diary codes that are set up for the current company. The list also includes IC - Intercompany Diary to capture intercompany transactions. You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction or enter a reversing transaction.
Transaction Date	Enter or select the transaction date for the transactions that result from the conversions. This field is only available if DPS is configured to require that transaction dates fall within the current fiscal year or current accounting period. The date you enter must meet that requirement.