This field displays the total amount of all expenses that are paid for by the company. It is blank when you first enter the screen. This amount will not be reimbursed to the employee. To view the details of this amount, click on the Company-Paid amount hyperlink, and you will be brought to the Company Paid Schedule. See the section on Company Paid Schedules for details.

Note: If the Company-Paid amount is zero, there will not be a hyperlink.

This field displays the total amount of all cash advances that were applied to this expense report. It is blank when you first enter the screen. This amount will not be reimbursed to the employee. To view the details of this amount, click on the Advance amount hyperlink and you will be brought to the Advance Schedule. See the section on Advance Schedules for details.

Note: If the cash Advance amount is zero, there will not be a hyperlink.

This field displays the total amount of all expenses that were listed as "Personal" on the expense report. This amount will not be reimbursed to the employee. To view the details of this amount, click on the Personal amount hyperlink and you will be brought to the Personal Schedule. See the section on Personal Schedules for details.

Note: If the Personal amount is zero, there will not be a hyperlink.

This field displays the total amount of all expenses that will not be reimbursed to the employee. It is blank when you first enter the screen. To view the details of this amount, click on the Non-Reimbursable amount hyperlink to go to the Non-reimbursable Schedule.

Note: If the Non-reimbursable Amount is zero, there will not be a hyperlink.

This field displays the total amount of any payments that have been made against this expense report. It is blank when you first enter the screen. The system subtracts this amount from the Due Employee field to obtain the remaining reimbursement amount.

Note: If the Payments Received amount is zero, there will not be a hyperlink.

This field displays the net amount that the employee will be reimbursed. It calculates this value by subtracting the following values from the total amount: the company paid amount, any advances, the personal amount, the non-reimbursable amount, and any payments that have been made.

This field displays the name of the person that signed the expense report. The Signature pushbutton will be disabled until expenses have been entered against the expense report and the employee has signed it. To sign the expense report, click the Signature pushbutton to the right of the field. If the system has been so configured, you will be asked for your password. Enter the password that you used to access Deltek Expense. Select the OK pushbutton to complete the process.

Note: If someone other than the employee has signed the expense report, the signature text will appear in red. To view the date and time of the signature, hover over the signature and both will display.

This field displays the name of the person that approved the expense report. The approval is blank until all approvals have been made. To approve the expense report, click the Approval pushbutton to the right of the field. If the system is so configured, you will be asked for you password. Enter the password that you use to access Deltek Expense. Select the OK pushbutton to complete the process.

To reject the expense report, click the Rejection pushbutton to the right of the Approval button. Enter the reason for rejection and select the OK pushbutton.

Note: If an expense report is partially approved, instead of the supervisor's name, "Partially Approved" will display in the text box.

Use this pushbutton to show or hide the detail schedules. The detail schedules display detailed information for the following fields: Advances, Billable vs. Non Billable, Charge Allocations, Company-Paid, Labor Support, Voucher Distribution, Non-Reimbursable, Over Ceiling, Payment Made, Personal, Receipt Status, Report Status, and Revisions. Please see the section on Schedules for details regarding these reports.

Note: Each time a change is made to the expense report, you must resubmit the Detail Schedules in order to view them properly. This could affect how long it takes for the Expense Report page to refresh.