If you have a UDT value that you do NOT wish to export, enter that value in the appropriate UDT column. The system will remove the UDT that is entered here on those timesheets that contain it.

 

If you have a range of UDTs that should not be exported, you can use a Wildcard to remove values that start with a specific character or characters. By entering a “%” after the character, the system will remove any UDT that starts with the character that was entered by ends with any character or characters.

 

 

Check the checkbox if you want the system to export the UDT. This will export all UDTs except for any that are specified in the Export Filter field(s). The default value is checked.

Use the drop down to select the ASCII Layout that should be used on your export file. The valid values are:

• Costpoint 5x

• GCS

• None

Check this checkbox to export tax information.

Check this checkbox to export only the system’s base currency. By checking this box, the system will ignore any transaction or pay currencies that have been used in the expense system.

Select this radio button if you want the expense system to nothing in regards to amounts that are due to the company. The expense report will flow through to your financial system as a negative voucher.

Select this radio button if you want the expense system to charge a Receivable account when the employee owes the company money. The system will create the ‘in’ entry and the ‘out’ entry in the export file.

Select this radio button if you want the expense system to charge a Receivable account when the employee owes the company money. The system will create the ‘in’ entry and the ‘out’ entry in the export file. The employee will also be responsible for identifying what source was used to pay back the company. Once you select this option, you may then specify which options are available to the employee to use to pay the company back. The valid selections are:

 

• Cash

• Check

• Payroll Deduction

• Other

 

You can select as many options as you like. When the employee signs their expense report, if they owe the company money, a wizard page is displayed where they can identify how they are paying that money to the company.