<!doctype HTML public "-//W3C//DTD HTML 4.0 Frameset//EN">

<html>

<!--(==============================================================)-->
<!--(Document created with RoboEditor. )============================-->
<!--(==============================================================)-->

<head>

<title>Export Expense Reports</title>

<!--(Meta)==========================================================-->

<meta http-equiv=content-type content="text/html; charset=windows-1252">
<meta name=generator content="RoboHELP by eHelp Corporation - www.ehelp.com">
<meta name=generator-major-version content=0.1>
<meta name=generator-minor-version content=1>
<meta name=filetype content=kadov>
<meta name=filetype-version content=1>
<meta name=page-count content=1>
<meta name=layout-height content=1447>
<meta name=layout-width content=707>
<meta name=x-ignored-words content="Multicompany;group(s;class(es;type(s;concurrency;report(s">


<!--(Links)=========================================================-->

<link rel="StyleSheet" href="TEhelp.css">


<!--(Scripts)=======================================================-->

<script type="text/javascript"
		language=javascript1.2
		src="udts.js"></script>

</head>

<!--(Body)==========================================================-->


<body onload="replaceValues()">

<!--(Generated Script Links)========================================-->
<!--(Generated Code)================================================-->
<!--(WARNING: DO NOT EDIT OR DELETE THIS SECTION!)==================-->
<!--begin!kadov{{===================================================-->
<script type="text/javascript" language="JavaScript1.2" x-save-method="compute-relative" src="ehlpdhtm.js"></script>
<script type="text/javascript"
		language=JavaScript1.2>
<!-- 
if( typeof( kadovFilePopupInit ) != 'function' ) kadovFilePopupInit = new Function();if( typeof( kadovTextPopupInit ) != 'function' ) kadovTextPopupInit = new Function();
 //-->
</script>

<!--}}end!kadov=====================================================-->
<!--(==============================================================)-->


<!--(Resources)=====================================================-->
<!--(Generated Code)================================================-->
<!--(WARNING: DO NOT EDIT OR DELETE THIS SECTION!)==================-->

<div class=x-popup-text id=POPUP213823746  style='display: none; position: absolute' >
<!--kadov-resources-begin{{-->
<p>If the <span style="font-weight: bold;">Costpoint Multicompany</span> 
 checkbox is selected in the General Configuration screen, this field will 
 be displayed. Because Costpoint can receive expense reports only for one 
 company at a time, use this drop-down box to select the Costpoint company 
 for which you wish to export.</p>
<!--}}kadov-resources-end-->
</div>

<div class=x-popup-text id=POPUP201559412  style='display: none; position: absolute' >
<!--kadov-resources-begin{{-->
<p>Enter up to 10 characters for a unique export batch identifier. If the 
 batch ID has already been used, the system will display the following 
 error message: <span style="font-weight: bold;">&quot;Batch ID has already 
 been used. <!--kadov_tag{{<spaces>}}-->&nbsp;<!--kadov_tag{{</spaces>}}-->Please 
 enter a different one.&quot;</span></p>

<p><span style="font-weight: bold;">Batch ID</span> is a required field. 
 <!--kadov_tag{{<spaces>}}-->&nbsp;<!--kadov_tag{{</spaces>}}-->If you 
 do not supply an ID, the system will display the following error message: 
 <!--kadov_tag{{<spaces>}}-->&nbsp;<span style="font-weight: bold;"><!--kadov_tag{{</spaces>}}-->&quot;Batch 
 ID is required.&quot;</span></p>

<!--(Table)=========================================================-->
<table x-use-null-cells
		style="x-cell-content-align: top;
				border-left-style: Solid;
				border-left-width: 1px;
				border-right-style: Solid;
				border-right-width: 1px;
				border-top-style: Solid;
				border-top-width: 1px;
				border-bottom-style: Solid;
				border-bottom-width: 1px;
				margin-left: 24px;
				width: 80%;
				border-spacing: 0px;
				border-spacing: 0px;"
		cellspacing=0
		width=80%>
<col style="width: 12.136%;">
<col style="width: 87.864%;">

<tr style="x-cell-content-align: top;"
	valign=top>
<td style="width: 12.136%; background-color: e8e4ff;"
	bgcolor=#E8E4FF
	width=12.136%>
<p><img src="notes.gif" x-maintain-ratio="TRUE" style="border-left-style: none;
				border-top-style: none;
				border-right-style: none;
				border-bottom-style: none;
				width: 32px;
				height: 32px;
				float: none;
				border-style: none;
				border-style: none;" width="32" height="32" border="0"></td>
<td style="width: 87.864%;
			background-color: e8e4ff;
			border-top-style: None;
			border-bottom-style: None;
			border-right-style: None;
			padding-left: 0px;
			padding-right: 0px;"
	bgcolor=#E8E4FF
	width=87.864%>
<p class=Note
	style="margin-right: 18pt;
			line-height: Normal;
			margin-left: 0px;">Note: <!--kadov_tag{{<spaces>}}-->&nbsp;<!--kadov_tag{{</spaces>}}-->If 
 the export is transformed to an ASCII file, the <span style="font-weight: bold;">Batch 
 ID</span> will be part of the name of the file. See &quot;Export Transformer&quot; 
 section for further information.</td></tr>
</table>
<!--}}kadov-resources-end-->
</div>

<div class=x-popup-text
id=POPUP200412236
 style='display: none; position: absolute' >
<!--kadov-resources-begin{{-->
<p>Enter the start date for which you want to select expense reports. The 
 application compares this date to the expense report date. An expense 
 report dated on or after this date will be selected for export if it matches 
 the other criteria. This field is optional. If you leave this field blank, 
 the export process will select expense reports using other criteria.</p>
<!--}}kadov-resources-end-->
</div>

<div class=x-popup-text id=POPUP215860481  style='display: none; position: absolute' >
<!--kadov-resources-begin{{-->
<p>Enter the end date for which you want to select expense reports. The 
 application compares this date to the expense report date. An expense 
 report dated on or before this date will be selected for export if it 
 matches the other criteria. This field is optional and defaults to current 
 date.</p>

<!--(Table)=========================================================-->
<table x-use-null-cells
		style="x-cell-content-align: top;
				border-left-style: Solid;
				border-left-width: 1px;
				border-right-style: Solid;
				border-right-width: 1px;
				border-top-style: Solid;
				border-top-width: 1px;
				border-bottom-style: Solid;
				border-bottom-width: 1px;
				margin-left: 24px;
				border-spacing: 0px;
				border-spacing: 0px;"
		cellspacing=0>
<col>
<col>

<tr style="x-cell-content-align: top;"
	valign=top>
<td style="background-color: e8e4ff;"
	bgcolor=#E8E4FF>
<p><img src="Lightbulb.gif" x-maintain-ratio="TRUE" style="border-left-style: none;
				border-top-style: none;
				border-right-style: none;
				border-bottom-style: none;
				border-style: none;
				width: 24px;
				height: 32px;
				float: none;
				border-style: none;" width="24" height="32" border="0"></td>
<td style="background-color: e8e4ff;
			border-top-style: None;
			border-bottom-style: None;
			border-right-style: None;
			padding-left: 0px;
			padding-right: 0px;"
	bgcolor=#E8E4FF>
<p class=Note>Hint: If you want to clear the <span style="font-weight: bold;">End 
 Date</span>, select the Calendar Lookup icon and then select the <span 
 style="font-weight: bold;">Clear</span> pushbutton.</td></tr>
</table>
<!--}}kadov-resources-end-->
</div>

<div class=x-popup-text
id=POPUP213582855
 style='display: none; position: absolute' >
<!--kadov-resources-begin{{-->
<p>Select the group type description from the drop-down box. The available 
 employee group types are those that you supervise. If employees in an 
 Employee Group do not have any expense reports ready to export, that group 
 will not be listed. If one employee has even one expense report that is 
 ready for export, that Employee Group will be available. The list is displayed 
 in alphabetical order.</p>

<p>Once you have selected the <span style="font-weight: bold;">Type</span>, 
 the non-editable text box will display the groups that contain expense 
 reports that can be exported for the selected group type. The groups are 
 listed in alphabetical order.</p>

<p>Select the group(s) that you wish to include in the export or use the 
 Select All pushbutton to select all groups. You can select multiple groups. 
 If you do not select a group, the system will display the following error 
 message: <!--kadov_tag{{<spaces>}}-->&nbsp;<span style="text-align: center; font-weight: bold;"><!--kadov_tag{{</spaces>}}-->&quot;No 
 employee groups are selected.&quot;</span></p>
<!--}}kadov-resources-end-->
</div>

<div class=x-popup-text id=POPUP214617291  style='display: none; position: absolute' >
<!--kadov-resources-begin{{-->
<p class=BlueBullet
	style="margin-left: 23px;">Use the drop-down box to select the report 
 that you wish to print. The available options are as follows:</p>

<p class=BlueBullet
	style="margin-left: 23px;">Expense Report - Select this option to print 
 all expense reports selected for export. If you select this option, you 
 can use the <span style="font-weight: bold;">Type</span> drop-down box 
 to select the type of export.</p>

<p class=BlueBullet
	style="margin-left: 23px;">Charge Allocation - Select this option to 
 print a report that is sorted by vendor ID with breaks by expense report. 
 This report displays the charge allocation information in the system's 
 base currency. If you select this option, the <span style="font-weight: bold;">Type</span> 
 drop-down box will not be available.</p>
<!--}}kadov-resources-end-->
</div>

<div class=x-popup-text
id=POPUP214019652
 style='display: none; position: absolute' >
<!--kadov-resources-begin{{-->
<p>Use the drop-down box to select which parts of the expense report you 
 want to print. The available options are &quot;Summary,&quot; &quot;Detail,&quot; 
 or &quot;Both.&quot; These same options are available in the expense report 
 screen less the Receipt Traveler.</p>

<p>&nbsp;</p>
<!--}}kadov-resources-end-->
</div>

<div class=x-popup-text id=POPUP213424833  style='display: none; position: absolute' >
<!--kadov-resources-begin{{-->
<p>Select the Submit pushbutton to preview the report in Adobe Acrobat 
 format. Select the printer icon in Acrobat to print the report. <!--kadov_tag{{<spaces>}}-->&nbsp;<!--kadov_tag{{</spaces>}}--></p>

<p>&nbsp;</p>
<!--}}kadov-resources-end-->
</div>

<div class=x-popup-text id=POPUP218313391  style='display: none; position: absolute' >
<!--kadov-resources-begin{{-->
<p>Select the Cancel pushbutton to return to the Export Expense Report 
 screen without previewing the report.</p>

<p>&nbsp;</p>
<!--}}kadov-resources-end-->
</div>

<div class=x-popup-text id=POPUP201914730  style='display: none; position: absolute' >
<!--kadov-resources-begin{{-->
<p>Select the Export pushbutton to update the appropriate staging tables 
 with the information collected when you selected the Process pushbutton. 
 The Export pushbutton will be disabled until that process has run. <!--kadov_tag{{<spaces>}}-->&nbsp;<!--kadov_tag{{</spaces>}}--></p>

<p>You can run 10 exports at the same time. <!--kadov_tag{{<spaces>}}-->&nbsp;<!--kadov_tag{{</spaces>}}-->If 
 more than 10 users attempt to export expense reports, the system will 
 display the following error message: <span style="text-align: center; font-weight: bold;">&quot;</span><span 
 style="text-align: center; font-weight: bold;">Maximum concurrency for 
 export has been met. <!--kadov_tag{{<spaces>}}-->&nbsp;<!--kadov_tag{{</spaces>}}-->Please 
 try again later.&quot;</span></p>

<p>In addition to writing records to the staging tables, the system performs 
 the following updates:</p>

<ul>
	
	<li class=kadov-p-CBlueBullet><p class=BlueBullet>Expense Report status 
 is changed to &quot;Processed.&quot;</p></li>
	
	<li class=kadov-p-CBlueBullet><p class=BlueBullet>Expense Report is 
 marked as being available.</p></li>
</ul>

<p>If the export process, including the transformation step, finishes normally, 
 the system will display the following message: <!--kadov_tag{{<spaces>}}-->&nbsp;<span 
 style="font-weight: bold; text-align: center;"><!--kadov_tag{{</spaces>}}-->&quot;Export 
 completed successfully.&quot;</span></p>

<p>&nbsp;</p>
<!--}}kadov-resources-end-->
</div>

<div class=x-popup-text id=POPUP199356172  style='display: none; position: absolute' >
<!--kadov-resources-begin{{-->
<p>Select the Close pushbutton to close the screen. If you have run the 
 Process step but not the Export step, the information collected during 
 the Process step will be cleared. <!--kadov_tag{{<spaces>}}-->&nbsp;<!--kadov_tag{{</spaces>}}-->If 
 the clearing completes normally, the system will display the following 
 message: <span style="text-align: center; font-weight: bold;">&quot;Rollback 
 completed successfully.&quot;</span></p>
<!--}}kadov-resources-end-->
</div>

<!--(End Resources)=================================================-->


<!--kadov_tag{{<implicit_p>}}--><a name=custom_export_expense_reports.htm
									href
									target=_blank
									id=a15><img id=customGif
												src
												x-maintain-ratio=TRUE
												style="border: none;
														width: 82px;
														height: 24px;
														border-style: none;
														float: right;
														border-style: none;
														float: right;"
												width=82
												height=24
												align=right
												border=0></a> 

<!--begin!kadov{{--><br><!--}}end!kadov--><!--kadov_tag{{<implicit_p>}}-->&nbsp; 
 

<h1>Export Expense Reports</h1>

<p>Use this screen to export expense reports to an expense report staging 
 table. Whether an expense report is exported when approved, or when approved 
 and receipts received, depends on the expense report type. <!--kadov_tag{{<spaces>}}-->&nbsp;<!--kadov_tag{{</spaces>}}--></p>

<p>The expense report transactions remain in these staging tables for pickup, 
 or the export application may call a Transformer that will transform the 
 table entries into a specific ASCII layout. <!--kadov_tag{{<spaces>}}-->&nbsp;<!--kadov_tag{{</spaces>}}-->Click 
 <a HREF="export_expense_reports_transformer.htm">here</a> for more information.</p>

<p>Also review the &quot;Export Expense Report Data&quot; section in the 
 Technical Guide for more information.</p>

<h2>When do I use the Export Expense Reports screen?</h2>

<p>Use this screen any time you wish to export expense report transactions.</p>

<h2>The Export Expense Reports screen</h2>

<p>The Export Expense Reports screen is a process application. <!--kadov_tag{{<spaces>}}-->&nbsp;<!--kadov_tag{{</spaces>}}-->There 
 are no tabs in this screen.</p>

<h3>Options</h3>

<p class=normal-double-indent><a class=dropspot
								x-use-popup=#POPUP213823746
								x-popup-type=pulldown
								href="javascript:kadovTextPopup(this)"
								id=a1>Costpoint Company</a><!--begin!kadov{{--><script 
 type="text/javascript"
	language=JavaScript1.2><!--
kadovTextPopupInit('a1');
//--></script><!--}}end!kadov--></p>

<p class=normal-double-indent><a class=dropspot
								x-use-popup=#POPUP201559412
								x-popup-type=pulldown
								href="javascript:kadovTextPopup(this)"
								id=a2>Batch ID</a><!--begin!kadov{{--><script 
 type="text/javascript"
	language=JavaScript1.2><!--
kadovTextPopupInit('a2');
//--></script><!--}}end!kadov--></p>

<p class=normal-double-indent><a class=dropspot
								x-use-popup=#POPUP200412236
								x-popup-type=pulldown
								href="javascript:kadovTextPopup(this)"
								id=a3>Start Date</a><!--begin!kadov{{--><script 
 type="text/javascript"
	language=JavaScript1.2><!--
kadovTextPopupInit('a3');
//--></script><!--}}end!kadov--></p>

<p class=normal-double-indent><a class=dropspot
								x-use-popup=#POPUP215860481
								x-popup-type=pulldown
								href="javascript:kadovTextPopup(this)"
								id=a4>End Date</a><!--begin!kadov{{--><script 
 type="text/javascript"
	language=JavaScript1.2><!--
kadovTextPopupInit('a4');
//--></script><!--}}end!kadov--></p>

<h3>Groups</h3>

<p class=normal-double-indent><a class=dropspot
								x-use-popup=#POPUP213582855
								x-popup-type=pulldown
								href="javascript:kadovTextPopup(this)"
								id=a5>Type</a><!--begin!kadov{{--><script 
 type="text/javascript"
	language=JavaScript1.2><!--
kadovTextPopupInit('a5');
//--></script><!--}}end!kadov--></p>

<h3>Classes</h3>

<p>This non-editable text box displays the expense classes that have employees 
 with expense reports that can be exported. They are listed in alphabetical 
 order.</p>

<p>Select the class(es) that you wish to include in the export or use the 
 Select All pushbutton to select all classes. You can select multiple classes. 
 If you do not select a class, the system will display the following error 
 message: <!--kadov_tag{{<spaces>}}-->&nbsp;<span style="text-align: center; font-weight: bold;"><!--kadov_tag{{</spaces>}}-->&quot;No 
 classes are selected.&quot;</span></p>

<h3><span class=dropspot>Expense Report Types</span></h3>

<p><span class=dropspot>T</span>his non-editable text box displays the 
 classes that contain expense reports of the type that can be exported. 
 They are listed in alphabetical order.</p>

<p>Select the expense report type(s) that you wish to include in the export 
 or use the Select All pushbutton to select all expense report types. You 
 can select multiple expense report types. If you do not select an expense 
 report type, the system will display the following error message: <span 
 style="text-align: center; font-weight: bold;">&quot;No expense report 
 types are selected.&quot;</span></p>

<h3><span class=dropspot>Process</span></h3>

<p><span class=dropspot>S</span>elect the Process pushbutton to start collecting 
 the expense report data that will be exported when you select the Export 
 pushbutton. You can print and preview this data using the Preview/Print 
 pushbutton. <!--kadov_tag{{<spaces>}}-->&nbsp;<!--kadov_tag{{</spaces>}}--></p>

<p>You can process 10 expense report exports at the same time. If more 
 than 10 users attempt to run the export expense report process, the system 
 will display the following error message: <span style="text-align: center; font-weight: bold;">&quot;Maximum 
 concurrency for export has been met. <!--kadov_tag{{<spaces>}}-->&nbsp;<!--kadov_tag{{</spaces>}}-->Please 
 try again later.&quot;</span></p>

<p>Before beginning, the system marks expense reports meeting the selection 
 criteria as unavailable so that they cannot be changed while the process 
 is executing. <!--kadov_tag{{<spaces>}}-->&nbsp;<!--kadov_tag{{</spaces>}}-->If 
 no expense reports are found meeting the criteria, the system displays 
 the following error message: <span style="text-align: center; font-weight: bold;">&quot;No 
 expense reports found to process.&quot;</span></p>

<p>In order for expense report records to meet the selection criteria for 
 processing, the following conditions must be met:</p>

<ul>
	
	<li class=kadov-p-CBlueBullet><p class=BlueBullet>The expense report 
 must meet the export criteria for expense report types &quot;Approved&quot; 
 or &quot;Approved and Receipts.&quot;</p></li>
	
	<li class=kadov-p-CBlueBullet><p class=BlueBullet>The expense report 
 must fall within start and end date range.</p></li>
	
	<li class=kadov-p-CBlueBullet><p class=BlueBullet>The expense report's 
 employee must be a member of the selected class.</p></li>
	
	<li class=kadov-p-CBlueBullet><p class=BlueBullet>The expense report's 
 employee must be a member of selected group.</p></li>
	
	<li class=kadov-p-CBlueBullet><p class=BlueBullet>The expense report's 
 type must be one of the selected types.</p></li>
	
	<li class=kadov-p-CBlueBullet><p class=BlueBullet>The expense report 
 must be available, i.e., it cannot be part of an already running export 
 process.</p></li>
	
	<li class=kadov-p-CBlueBullet><p class=BlueBullet>If you use Costpoint 
 Multicompany, the expense report's employee must have been assigned to 
 the appropriate Costpoint company when the expense report was created. 
 </p></li>
</ul>

<p>If the export timesheets process completes normally, the system will 
 display the following message: &quot;<span style="text-align: center; font-weight: bold;">Process 
 completed successfully.&quot;</span></p>

<!--(Table)=========================================================-->
<table x-use-null-cells
		style="x-cell-content-align: top;
				border-left-style: Solid;
				border-left-width: 1px;
				border-right-style: Solid;
				border-right-width: 1px;
				border-top-style: Solid;
				border-top-width: 1px;
				border-bottom-style: Solid;
				border-bottom-width: 1px;
				margin-left: 24px;
				width: 80%;
				border-spacing: 0px;
				border-spacing: 0px;"
		cellspacing=0
		width=80%>
<col style="width: 12.136%;">
<col style="width: 87.864%;">

<tr style="x-cell-content-align: top;"
	valign=top>
<td style="width: 12.136%; background-color: e8e4ff;"
	bgcolor=#E8E4FF
	width=12.136%>
<p><img src="notes.gif" x-maintain-ratio="TRUE" style="border-left-style: none;
				border-top-style: none;
				border-right-style: none;
				border-bottom-style: none;
				width: 32px;
				height: 32px;
				float: none;
				border-style: none;
				border-style: none;" width="32" height="32" border="0"></td>
<td style="width: 87.864%;
			background-color: e8e4ff;
			border-top-style: None;
			border-bottom-style: None;
			border-right-style: None;
			padding-left: 0px;
			padding-right: 0px;"
	bgcolor=#E8E4FF
	width=87.864%>
<p class=Note
	style="margin-right: 18pt;
			line-height: Normal;
			margin-left: 0px;">Note: <!--kadov_tag{{<spaces>}}-->&nbsp;<!--kadov_tag{{</spaces>}}-->If 
 a batch in the process stage is aborted, it will be rolled back automatically.</td></tr>
</table>

<h2>Preview/Print</h2>

<p>Select the Preview/Print pushbutton to bring up the Print dialog, where 
 you can select the export report(s) that you wish to review.</p>

<h3>Options</h3>

<p class=normal-double-indent><a class=dropspot
								x-use-popup=#POPUP214617291
								x-popup-type=pulldown
								href="javascript:kadovTextPopup(this)"
								id=a9>Print</a><!--begin!kadov{{--><script 
 type="text/javascript"
	language=JavaScript1.2><!--
kadovTextPopupInit('a9');
//--></script><!--}}end!kadov--></p>

<p class=normal-double-indent><a class=dropspot
								x-use-popup=#POPUP214019652
								x-popup-type=pulldown
								href="javascript:kadovTextPopup(this)"
								id=a10>Type</a><!--begin!kadov{{--><script 
 type="text/javascript"
	language=JavaScript1.2><!--
kadovTextPopupInit('a10');
//--></script><!--}}end!kadov--></p>

<p class=normal-double-indent><a class=dropspot
								x-use-popup=#POPUP213424833
								x-popup-type=pulldown
								href="javascript:kadovTextPopup(this)"
								id=a11>Submit</a><!--begin!kadov{{--><script 
 type="text/javascript"
	language=JavaScript1.2><!--
kadovTextPopupInit('a11');
//--></script><!--}}end!kadov--></p>

<p class=normal-double-indent><a class=dropspot
								x-use-popup=#POPUP218313391
								x-popup-type=pulldown
								href="javascript:kadovTextPopup(this)"
								id=a12>Cancel</a><!--begin!kadov{{--><script 
 type="text/javascript"
	language=JavaScript1.2><!--
kadovTextPopupInit('a12');
//--></script><!--}}end!kadov--></p>

<p><a class=dropspot
		x-use-popup=#POPUP201914730
		x-popup-type=pulldown
		href="javascript:kadovTextPopup(this)"
		id=a13>Export</a><!--begin!kadov{{--><script type="text/javascript"
													language=JavaScript1.2><!--
kadovTextPopupInit('a13');
//--></script><!--}}end!kadov--></p>

<p><a class=dropspot
		x-use-popup=#POPUP199356172
		x-popup-type=pulldown
		href="javascript:kadovTextPopup(this)"
		id=a14>Close</a><!--begin!kadov{{--><script type="text/javascript"
													language=JavaScript1.2><!--
kadovTextPopupInit('a14');
//--></script><!--}}end!kadov--></p>

<p>&nbsp;</p>

</body>

</html>
