Use the drop-down box to select the action that you wish to perform. The available options are:

• Mark Timesheets Signed

• Mark Timesheets Approved

• Mark Timesheets Processed

• Un-mark Processed Timesheets

The default value is "Mark Timesheets Signed."

Different timesheet periods can display in this field depending on the Action that you selected. If you select "Mark Timesheets Signed," only timesheet periods that contain open timesheets will display. If you select "Mark Timesheets Approved," only timesheet periods that contain signed timesheets will display. If you select "Mark Timesheets Processed," only timesheet periods that contain approved timesheets will display. If you select "Un-mark Processed Timesheets," only timesheet periods that contain processed timesheets will display.

The field will display the timesheet period ending date followed by the timesheet schedule description listed in reverse chronological order. There is no default for this field, so select the timesheet period that you wish to use from the drop-down box. If you do not choose a timesheet period, the Execute pushbutton will be grayed out.

Whether this field is available and the type of field that it is depends on the Action selected. If you selected "Mark Timesheets Signed" or "Mark Timesheets Approved," the Batch ID is not needed and the field is unavailable.

If you select "Mark Timesheets Processed," this field will become an editable field where you supply the Batch ID that will be used to update the timesheet cell records. In this case, the Batch ID field is required and must be unique; otherwise, the system will display error messages, as follows:  "Batch ID is required" or "Batch ID has already been used. Please enter a different one."

If you select "Un-mark Processed Timesheets," this field will become a drop-down box where you select the batch ID to further specify the timesheets that will be un-marked when you select the Execute pushbutton.

Which employees display and when depends on the Action, Timesheet Period, and Batch ID selected. The employee names appear in alphabetical order by last name. The names are displayed as last name, first name, and middle initial. If your system is configured to show the employee ID, the ID will follow the name in parentheses.

If you select "Mark Timesheets Signed," any employees who have an open available timesheet in the selected Timesheet Period will display in the employees list.

If you select "Mark Timesheets Approved," any employees who have a signed available timesheet in the selected Timesheet Period will display in the employees list.

If you select "Mark Timesheets Processed" and supply the Batch ID, any employees who have an approved available timesheet in the selected Timesheet Period will display in the employees list.  

If you select "Un-mark Processed Timesheets" and select a Batch ID, any employees who have a processed available timesheet in the selected Timesheet Period and with the supplied Batch ID will display in the employees list.

Use the Select All pushbutton to select all displayed employees. Once selected, the pushbutton will become Deselect All. To select particular rows, highlight the row using a left mouse click.

Select the Execute pushbutton to update the selected employee timesheets with the specified status. The Execute pushbutton will be disabled until you have selected an employee(s). The selected employee timesheets will be marked as unavailable during processing. The following updating will be done.

Mark Timesheets Signed

Selected employees/timesheet period timesheets will be marked with a "Signed" status.

• All empty revision signature employee IDs for the selected employees/timesheet period will be updated with the employee ID of the user running this screen.

• All empty revision signature dates for the selected employees/timesheet period will be updated with the current server date and time.

• If the Prorate Hours at Signature checkbox is selected in the Timesheet Classes screen for the employee's timesheet class, the hours will be prorated accordingly.

Mark Timesheets Approved

• Selected employees/timesheet period timesheets will be marked with an "Approved" status based on line level approval requirements.

• All empty revision approval employee IDs for the selected employees/timesheet period will be updated with the employee ID of the user running this screen.

• All empty revision approval dates for the selected employees/timesheet period will be updated with the current server date and time.

Mark Timesheets Processed

• Selected employees/timesheet period timesheets will be marked with a "Processed" status.

• Selected employees/timesheet period timesheet cells will be marked with a "Processed" status.

• Selected employees/timesheet period timesheet cells will be updated with the supplied Batch ID.

• Selected employees/timesheet period timesheet cells will have the exported hours updated to equal the entered hours.

Un-mark Processed Timesheets

• Selected employees/timesheet period/batch ID timesheets will be marked with an "Approved" status.

• Selected employees/timesheet period/batch ID timesheet cells will be marked with an "Open" status.

• Selected employees/timesheet period/batch ID timesheet cells will be updated with a null batch ID.

• If the selected employees/timesheet period/batch ID timesheet cell uses an UDT01 (Account) type that is set up for exporting timesheets, the exported hours for the timesheet cell will be updated to zeroes.

• Selected employees/timesheet period/batch ID records will be deleted from the export labor and export payroll staging tables.

When the processing is complete, the selected timesheets will be marked as being available.  The system will display the following message:   "Process completed successfully."  

The Change TS Status screen will remain displayed until you select the Close pushbutton.

Select the Close pushbutton to exit the Change TS Status screen.