In order to drill down into the information for a charge, select the "+" button to the left of the row.  If you selected a Level 1 in the Criteria tab, the information for that level will display.  If you did not select a Level 1, the detail information for the charge will display.

This non-editable column displays the selected charge IDs.

Note: UDT01 or UDT02 abbreviations will display instead of IDs if your system is configured to use abbreviations.  See the documentation for the Entry by Abbreviation group box in the UDT Options tab of the General Configuration screen for more information.

This non-editable column displays the line description for the charge. The column is sized to 30 characters. If the description is larger than 30 characters, hover your mouse over this field to display the entire description.

If the Approval Status is "Approved," this non-editable column will display the sum of approved regular hours for the charge for the selected Schedule, Year, and Period from the Criteria tab.  

If the Approval Status is either "Pending Approval" or "Rejected," this non-editable column will display the sum of the entered regular hours minus any approved regular hours.

Note: Cost-only hours are not included in this column.

If the Approval Status is "Approved," this non-editable column will display the sum of approved overtime hours for the charge for the selected Schedule, Year, and Period from the Criteria tab.

If the Approval Status is either "Pending Approval" or "Rejected," this non-editable column will display the sum of the entered overtime hours minus any approved overtime hours.

Note: Cost-only hours are not included in this column.

Select a charge row in the table by selecting the checkbox to the left of the "+" button.  Then select the Approve Charges function to approve the charges.  If the timesheet is available, the timesheet line, timesheet cell, and timesheet header tables will be updated with the approval information.

If the timesheet(s) are not available, the system will display the following error message: "There are employee timesheet(s) that are unavailable.  Please select the Details pushbutton for a list of employee information."

If you select the Details pushbutton, each unavailable timesheet will be listed with employee name, employee ID (if your system is configured to show employee IDs), the timesheet schedule, and timesheet period ending date.

The table will be refreshed when the approval is complete. For example, if you select the "Pending Approval" status and approve one of the rows, the approved row will no longer appear in the table after the table refreshes. If all records in the table have been approved, the system will display the following message:  "There are no more records to display."

Select a charge row in the table by selecting the checkbox to the left of the "+" button.  Then select the Reject Charges function to reject the charge.  A Reject Charges dialog will display where you can enter the Reason for Rejection.  

The table will be refreshed when the rejection is complete.  For example if you select the "Approved" status and reject one of the rows, the rejected row will no longer appear in the table after the table refreshes. If all records in the table have been rejected, the system will display the following message:  “There are no more records to display.”

Note: You can select multiple rows for rejection. The Reason for Rejection field is used for each row.

To select all displayed charges, select the checkbox in the upper left corner of the Results table. The checkboxes in all of the rows will automatically be selected. To deselect all of the rows, uncheck the checkbox in the upper left corner. The checkboxes in all of the rows will automatically be unchecked.

This non-editable field displays the total regular hours for the charges in the table, excluding cost-only hours.

This non-editable field displays the total overtime hours for the charges in the table, excluding cost-only hours.

Select the Close pushbutton to close this screen and return to your splash screen.

Enter up to 254 characters for the rejection reason. This field is scrollable.

Select the OK pushbutton to complete the rejection process for the row(s). If the timesheet is available, the timesheet line, timesheet cell, and timesheet header tables will be updated with the rejection information.

If the timesheet(s) are not available, the system will display the following error message: "There are employee timesheet(s) that are unavailable. Please select the Details pushbutton for a list of employee information."  

If you select the Details pushbutton, each unavailable timesheet will be listed with employee name, employee ID (if your system is configured to show employee IDs), the timesheet schedule, and timesheet period ending date.

The dialog will close and the Results tab table will be refreshed. If an event is set to be triggered when a timesheet line is rejected, the workflow process will begin.  

Select the Cancel pushbutton to close the dialog without rejecting the row(s).