Select the pushbutton to the right of the Signature field to sign the timesheet.  In the following cases, the signature pushbutton will be disabled:

• The employee who last signed the timesheet is viewing the timesheet.

• The supervisor is viewing the timesheet and does not have modification rights.

• The timesheet does not have any lines, or it has lines without any cells or cell comments.

• The supervisor is viewing the timesheet and the status is signed, approved, processed, or rejected.

Note: If there are unsaved changes when you select the Signature pushbutton, you will receive the following confirmation message: "Unsaved changes, do you want to save?"   Selecting Yes will save the changes and give you a "Timesheet Saved" message.  Then the signature process will continue.  If you select No, your changes will not be saved and the signature process will not start.

A number of validations are performed during the signing process. Depending on your configuration settings, some of these validations can produce the same message either as a warning or as an error.

If you receive an error(s), the signature process cannot continue. See the "Validations Performed" section for more information and an additional screen.

If there are no warnings or errors when you select the Signature pushbutton or you have selected the Continue pushbutton on existing warnings, the Sign Timesheet dialog will display.

The text that displays in the beginning of the dialog is taken from what the System Administrator entered in the "Signature" Signature/Approval Text field in the UDT Options tab of the Time Configuration screen.

To sign a timesheet, you must enter your password. A signature is required at the end of each timesheet period. You must sign the timesheet before a supervisor can approve it.

Select the OK pushbutton to complete the signature process. If you do not enter a password, the system will display the following error message:  "Password is required."  

If the system determines the entered password is incorrect, it will display the following error message: "Invalid Password."  You will need to either enter the correct password or select the Cancel pushbutton to close the dialog without signing the timesheet.

If the signature is successful, the dialog will close and the timesheet will be updated with your employee name displaying in the Signature field. If the System Administrator selected the Show Employee ID checkbox in the Miscellaneous tab of the General Configuration screen, the employee ID will follow the employee name within parentheses.  

If you hover the cursor over the Signature field or the Signature pushbutton, the date and time of the signature will display.  The status on the timesheet will also be updated to "Signed."

Note: The color of the employee name in the Signature field will be red if someone other than the employee signs the timesheet.

The Revision table is updated with the employee ID and the date/time of the signature. You can see this information by selecting the Audit function.

Workflow will take the appropriate action, depending on your system configuration.  

Select the Cancel pushbutton to close the Sign Timesheet dialog without completing the signature process.

The text that displays in the beginning of the dialog is taken from what the System Administrator entered in the "Approved" Signature/Approval Text field in the UDT Options tab of the Time Configuration screen.

Enter your password to proceed with the approval process.

Select the OK pushbutton to continue the approval process. If you do not enter a password, the system will display the following error message: "Password is required."  

If the system determines the entered password is incorrect, it will display the following error message:  "Invalid Password."  

You will need to either enter the correct password or select the Cancel pushbutton to close the dialog without approving any timesheets.

If multiple timesheets have been selected for approval, the dialog will close, the timesheet will be approved, and the next timesheet for approval will display. If just one timesheet is selected for approval, the dialog will close and the approved timesheet will remain displayed.

Select the Cancel pushbutton to close the Approve Timesheet dialog without completing any approvals.

After the approval process completes, the timesheet will be updated with your employee name appearing in the field.  If the System Administrator selected the Show Employee ID checkbox in the Miscellaneous tab of the General Configuration screen, the employee ID will follow the employee name within parentheses.  

The timesheet status will also be updated to "Approved," unless your system requires Line Level Approval and there are "Pending Approval" or "Rejected" lines on the timesheet.  In this case, the timesheet status will not change and the following message will display:  "You have functionally approved the timesheet.  However, the timesheet status will not change to approved until one or more timesheet lines are approved."

If you hover the cursor over the Approval field or Approval pushbutton, the date and time of the approval will display.  

Note: If you have selected multiple timesheets for approval, the next timesheet in the list will display.

The Revision table is updated with the employee ID and the date/time of the approval. You can see this information by selecting the Audit function.

Workflow will take the appropriate action depending on your system configuration.  

Enter up to 254 characters for the reason for the timesheet rejection. You must enter text for the rejection to occur.  

Select the OK pushbutton to complete the rejection process. The status on the timesheet will be updated to "Rejected."

New revision records are written with the rejection reason as well as the employee ID and the date/time of the rejection. You can see this information by selecting the Audit function.

Workflow will take the appropriate action, depending on your system configuration.  

Select the Cancel pushbutton to close the Reject Timesheet dialog without rejecting the timesheet.