You can add a record by selecting the New function and entering a 10-character, uppercase alphanumeric code for the work schedule. Each Work Schedule must be unique.

 Use work schedule codes to establish standard work and non-workdays along with company holidays. Typically, a company has several standard schedules that are annually updated by a system administrator. Below are examples of such schedules:

• Full-Time with Holidays

• Full-Time without Holidays

• Part-time

Enter a work schedule description of up to 30 characters. Because they are used in drop-down boxes and as column headings for reports/inquiries, descriptions should be as short as possible and properly capitalized.  Each work schedule Description must be unique.

Note: You must save the work schedule code and description for new schedules before adding schedule date information.

The calendar displays the current month with today's date highlighted. You can scroll between months using the arrow buttons.  As you move between months, the numeric date stays highlighted and follows the end-of-month rule, because all months do not have the same number of days. When you select the next or previous month arrow, the calendar for that month will automatically display with all previously defined properties, including any chosen during this session.

Click on a column heading to highlight all the dates for that day of the week, not only in the current month but also in all previous and future months. Clicking on a specific day will select just that day.

This non-editable field displays the type of work schedule you are viewing for the selected date.  It will be blank if nothing is set up for the selected date. If the date you have selected has a specific date schedule set up, this field will display "Specific Date."  If the date you have selected has a day-of-the-week schedule set up, this field will display "Day of Week."  However, if the date you have selected has a specific date schedule and a day-of-week schedule set up, the Type field will display "Specific Date."

Select this checkbox to designate the date or days that you selected in the calendar as non-working days. If you select this checkbox, the Holiday checkbox will be unavailable. On the timesheet, workdays have a white background, and non-workdays have a gray background.

Select this checkbox to designate the date or days that you have selected in the calendar as holiday days. If you select this checkbox, the Non-Work Day checkbox will be unavailable. On the timesheet, holidays have a yellow background.

 

This checkbox is available only if you selected the Non-Work Day or Holiday checkboxes.

If you selected the Non-Work Day checkbox for selected days on the calendar, select this checkbox to allow employees to charge hours to the selected days (non-workdays). If a day is a non-workday and is not flexible, employees cannot enter hours for that day.

If you selected the Holiday checkbox for selected days on the calendar, select this checkbox to allow employees to work this day and take the holiday on another day.  If a day is defined as a holiday and is not flexible, the employee must use the holiday charge for that day.

For each day on the schedule, you can set a standard number of hours. The system uses this to determine how many hours the employee should have and for what days. By adding up the standard hours for a timesheet period, the system can determine the standard hours for the period. Even if a day is defined as a workday, the system will not expect any hours unless the Standard Hours field for that day is greater than zero.

Note: For part-time employees with flexible schedules, we recommend that the company schedules have zero hours for all workdays. This will prevent the system from reporting an employee as failing a floor check or expecting more hours than scheduled.

Using non-military time, enter the time of arrival for work. Select the appropriate "AM" or "PM" from the drop-down box to the right of the field. The value entered here will be the default value in the timesheet screen if the employee is expected to enter a time in. The default value for a new work schedule is "12:00 AM."

Using non-military time, enter the time of departure from work. Select the appropriate "AM" or "PM" from the drop-down box to the right of the field. The value entered here will be the default value in the Timesheet screen if the employee is expected to enter a time out. The default value for a new work schedule is "12:00 PM."

Enter the number of idle hours (lunch hour, for example). The value entered here will be the default value in the Timesheet screen if the employee is expected to enter time in/out. The default value for a new work schedule is "0.00."

Select the Update pushbutton to save the work schedule date information.

Note: If you do not select the Update pushbutton after making changes to the calendar properties and attempt to select another calendar day or function, the system will display the following confirmation message:  "There are unsaved calendar properties. Do you want to save?" If you select Yes, your changes will be saved. If you select No, the changes will not be saved.

Select the Clear pushbutton to delete the selected work schedule date information.

Note: You cannot delete a work schedule if it is set as the default Work Schedule in the Miscellaneous tab of the Time Configuration screen, if it has been used for an employee in the past, or if it is being used on a current timesheet.