Direct Deposits for Employee Expenses Overview
Use the direct deposit process to send employee expense payments to your employees' banks or other financial institutions.
When you process direct deposits for employee expense payments, Vision:
- Generates a disk file using the Automated Clearing House (ACH) format, which is generally accepted by most banks and other financial institutions. You send this file to the bank after you process direct deposits for employee expenses.
- Generates a Direct Deposit report, which lists the employee number, employee name, Social Security number, bank ID, bank account number, bank account type, direct deposit status, and direct deposit amount for all employees included in the selected payment run.
Before processing employee payments, you:
- Enter bank account information for your employees in the Employee Info Center. Vision allows you to deposit all or a portion of an employee's expense payment amount to one or more of the employee's bank accounts. Then use Employee Payment Processing to post payments, and process direct deposits.
- Hide Social Security numbers on expense direct deposit reports and ACH files. To do this, clear the Print social security number on journals and direct deposit reports/files option on the General tab of Configuration > Accounting > Company Settings.
- Set up direct deposit information for the associated bank/bank code in Configuration. The direct deposit information entered in Direct Deposit Setup is used when processing payroll direct deposit and employee expense payment direct deposit.
- Sort Options for Checks Generated in the Employee Expense Processing Session
Whether you select the Automatic or the Manual Select option for processing employee advance/expense payments, you can determine how to sort the checks generated during the session. You can specify up to three sort levels for the checks processed in any session. - Direct Deposit Report
Use the Direct Deposit report to review the direct deposit transactions for an employee expense payment processing run. You can run this report before or after you process direct deposits and create the file to send to the bank. - Procedures
You can use direct deposit to send payments to employees. - Screens
You process employee expense direct deposits via the Employee Payment Processing form.
Parent Topic: Employee Expenses Overview