Convert Employee Keys

Use the Employee Key Conversion utility to change an employee number or to close out (consolidate) employee number data into a single employee number.

When you consolidate data between two existing employee numbers, Vision:

• Retains duplicate Time records and updates the sequence so that the old employee detail lines appear after the new employee, but deletes duplicate Timesheet master and Time master records.
• Combines duplicate employee accrual detail records by adding earned, taken, earned since last payroll, and taken since last payroll information.
• Combines duplicate employee accrual master records by adding current earned, current taken, and hours.
• Deletes duplicate employee contact association records.

Prerequisite: Back up your Vision database.

To change employee numbers, complete the following steps:

1. From the Vision Navigation menu, click Utilities > Key Conversions > Employees.
2. Complete the fields on this form Key Convert Employees form.
3. Select one of the following actions:

   Option	Description
   To save the conversion to run later	Click Save.
   To run the conversion now	Click Run.
   To schedule the conversion to run on a regular basis via the process server	Click Schedule and complete the Schedule dialog box.