Import Utility Dialog Box

Use this dialog box to start importing data into Vision after the data has been validated.

This dialog box applies when the data that you are importing does not require a batch name.

This dialog box displays the number of valid records that were verified and inserted into the table that you entered in the Input Table Name field on the Main tab of the Import Utility form.

Location

To display the dialog box, complete the following steps:

From the Vision Navigation menu, click Utilities > Advanced Utilities > Data Import.
On the Import Utility form, complete the entry of information on the various tabs, and then click Validate on the toolbar.
On the Import from a Text File dialog box, enter the text file that contains the data that you are importing, and click OK. If there are no errors and the data is validated, the Import Utility dialog box displays.

Field	Description
Diary	This field displays only if you have set up a diary in Accounting System Settings Configuration for the fiscal period or fiscal year in which you are entering transactions. Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as an accounts payable payment processing run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions. The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type. The drop-down list contains all the diaries that you set up on the Transaction Auto Numbering tab in Accounting System Settings that have the same fiscal period or fiscal year in which you are entering transactions, or no fiscal period or year entered for them. If you have multiple companies, the Diary drop-down list includes only the diary codes that are set up for the current company. The list also includes IC - Intercompany Diary to capture intercompany transactions. You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction, or enter a reversing transaction.
Import	Click this button to import the data from the import file into `Vision`.
Cancel	Click this button if you do not want to proceed with the import process. You are returned to the Import Utility form.

Field

Description

Diary

This field displays only if you have set up a diary in Accounting System Settings Configuration for the fiscal period or fiscal year in which you are entering transactions. Use this field to select a diary code for the current transaction or the group of transactions if you are processing a group of transactions, such as an accounts payable payment processing run. The diaries are used to generate diary reports that contain a set of sequentially numbered transactions that have been posted to the general ledger during the fiscal year or to specific fiscal periods. You can assign different diaries (that have different diary types) to different types of transactions.

The Diary drop-down list contains three columns. The first column displays the diary code. The second and third columns display the diary type for the diary code and the description of the diary type.

The drop-down list contains all the diaries that you set up on the Transaction Auto Numbering tab in Accounting System Settings that have the same fiscal period or fiscal year in which you are entering transactions, or no fiscal period or year entered for them.

If you have multiple companies, the Diary drop-down list includes only the diary codes that are set up for the current company. The list also includes IC - Intercompany Diary to capture intercompany transactions.

You cannot delete a transaction after it has been saved with a diary number. If a transaction is incorrect, you can enter zero amounts for the transaction, or enter a reversing transaction.

Import

Click this button to import the data from the import file into Vision.

Cancel

Click this button if you do not want to proceed with the import process. You are returned to the Import Utility form.

Import Utility Dialog Box

Location

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