Payment Printing and Numbering Form

Use the Payment Printing and Numbering Form of A/P Payment Processing to preview payments, assign check numbers, generate the Remittance Advice report, and print file copies of payments.

Location

To display the form, complete the following steps:

1. After you open or create a posting run and select one or more vouchers on the Vendor Review tab of the A/P Payment Processing form, click Process Payments on the A/P Payment Processing toolbar. Vision displays the following message:

   Warning: Payment processing makes permanent changes to your Deltek Vision database. Be sure you have reviewed your vouchers, settings, and cash requirements carefully before proceeding. Are you sure you want to proceed?

2. Click Yes.

Contents

Toolbar Options

Field	Description
Payment Margins	Click this option to display the A/P Payment Margins dialog box.
Open	Click this option to display the Select Posting Runs dialog box.
Email	For Accounts Payable Payment Processing, click this option to email the electronic payment remittance to the vendor contacts that are identified in the EFT Email field in the Vendor Info Center. This option is disabled if you selected the Create checks instead of EFT transactions for this run option on the General tab of the A/P Payment Processing form. The email will only be sent to eligible vendors because the payment run could include both EFT and printed checks. The EFT payments are available for email if the payment type is EFT and the Email field is filled in. For Employee Expenses Payment Processing, click this option to email the electronic payment remittance to the employee that is identified in the Email field in the Employee Info Center. This option is disabled if you selected the Create payments instead of direct deposit for this run option on the General tab of the Employee Payment Processing form. The email will only be sent to eligible employees because the pay run could include both EFT and printed checks. The EFT checks are available for email if the payment type is EFT and the Email field is filled in. If you do not send remittances before processing payments, you can send them later from the Payment Review form. You can also use Payment Review to resend remittances, if necessary.
Post	Click this option to post the payment amounts.
Schedule	You can send this processing job to a queue or profile in the Vision Process Server. Click this button to open the Schedule dialog box and specify options. If you use the Process Server, ensure that it completes this job before you continue to the next step in payment processing.
Delete Run	Click this button to cancel the current payment processing run.
Help	Click this button to display the Vision online help.

Fields

Field	Description
Bank	Enter the bank code to use for this payment run. If you use the Multicurrency feature, the bank code also controls the payment's currency. The payment Amount is expressed in this currency.
Description	This field displays the description for the bank code.
Printed	This flag indicates whether the payment has been printed.
Assigned	This flag displays when a number is assigned to the payment.
Preview Payments	Click this option to preview payment and examine the amounts before you continue to the step of printing payments.
Print Payments	Click this option to display the Print dialog box.
	If your firm uses the Deltek First Vision Essentials cloud version of Vision, you cannot print checks using this option. You can preview checks onscreen and then print the checks from the Preview window.
Assign Numbers	Click this option to display the Assign Payment Numbers dialog box.
Print Remit	Click this option to print a copy of the Remittance Advice report.
Print File Copy	Click this option to print a copy of the check faces and aprons.
Edit Memo	Click this option to access the Memo field where you can enter additional information that prints on the check face. When you click this option, the Text Editor dialog box displays, and you can enter information such as your account number with this vendor or other internal data. Use the Check Memo Placement field in the A/P Payment dialog box to specify where on the check to print the contents of the Memo field. Memo information prints for Canada and United States check formats; it does not print for United Kingdom checks.
Export to Text	Click this option to open the Download Payments to Text File dialog box. Click Create File, and in the File Download dialog box, click Save to save the text (.txt) file.

Grid

Field	Description
Bank	Click this option to display the bank code.
Payee	This field identifies the recipient of the payment. The payee is from the Address 1 or Name field of the vendor record or the Payment Payee field in Configuration > Accounting > System AP or the Accounts Payable tab of Configuration > Accounting > Company AP.
Amount	This field displays the amount of the payment. If you use the Multicurrency feature, the amount is expressed in the bank's currency.
Sequence	This field displays the sequence number for the payment processing run.
EFT	The field displays an asterisk if the line represents an electronic payment. A check that is both a partial printed check and a partial EFT is considered to be a printed check and not an EFT check. If the EFT and Email Remittance fields each have an asterisk, then the vendor or employee is eligible to receive an email remittance.
Payment	This field displays the number that you assigned to the payment. If automatic transaction numbering is enabled for the bank, the payment number is automatically assigned. You specify automatic numbering settings on the Transaction Auto Number tab of Configuration > Accounting > System Settings.
Email Remittance	This field displays an asterisk if the payee is configured to receive an email remittance. Otherwise, the field is blank. The field only displays if the payment processing run was created as a Direct Deposit or EFT check run. If the EFT and Email Remittance fields each have an asterisk, then the vendor or employee is eligible to receive an email remittance.
Memo	Click the Edit Memo option on the grid toolbar to access this field and enter additional information to print on the check face. When you click Edit Memo, the Text Editor dialog box displays, and you can enter information such as your account number with this vendor or other internal data. Use the Check Memo Placement field on the A/P Payment Margins dialog box to specify where on the check to print the contents of the Memo field. Memo information prints for Canada and United States check formats; it does not print for United Kingdom checks.